Accounts Receivable Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Reach out to customers on a daily basis to inquire about the payment status of outstanding invoices.

• Address invoicing discrepancies and oversee the aging report.

• Utilize customer procurement systems like Ariba, Coupa, and iSupplier effectively.

• Accurately submit electronic invoices via third-party client portals.

• Manage account-level tax withholdings and process tax exemption documentation.

• Ensure precise withholding records for accounts across multiple jurisdictions.

• Organize and oversee accounts receivable-related legal documents, customer contracts, entity documents, Payment Authorization forms, and acceptance documents.

• Investigate and rectify short-payments, billing discrepancies, and unreceived funds.

• Communicate with client accounting teams through phone and email regarding outstanding balances.

• Foster strong relationships with vendors.

• Collaborate with sales and legal teams to verify contract terms and billing schedules.

• Maintain meticulous documentation and ensure accurate ledger management.

⛳️ Requirements

• 1–3 years of experience in accounting, bookkeeping, or accounts receivable.

• Hands-on knowledge of reviewing commercial contracts to identify, interpret, and enforce payment terms, invoice schedules, and tax obligations.

• Ability to work independently with minimal oversight, show initiative, and quickly adapt to new processes and tools.

• Strong analytical skills and problem-solving abilities for complex billing challenges and account histories.

• Exceptional attention to detail when reviewing numbers, line items, and financial records.

• Capability to manage a high volume of accounts, legal documents, and daily deadlines simultaneously while maintaining accuracy.

• Clear and professional verbal and written communication skills.

• Proficient in Microsoft Excel/Google Sheets, including VLOOKUP and Pivot Tables.

• Familiarity with ERP software such as Oracle Fusion, NetSuite, SAP, or similar systems.

• An Associate or Bachelor's degree in Accounting, Finance, or Business Administration is preferred.

• Experience with Salesforce is a plus.

• Direct experience managing tax withholdings, sales tax certificates, or withholding tax documentation is an advantage.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health, dental, and vision insurance plans.

• Retirement savings plan with company matching contributions.

• Opportunities for professional development and career advancement.

• Flexible work hours and remote work options.