Accounts Receivable Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Engage with customers daily to discuss the payment status of outstanding invoices.

• Address invoicing discrepancies and oversee the aging report.

• Navigate customer procurement systems such as Ariba, Coupa, and iSupplier.

• Accurately submit electronic invoices via third-party client portals.

• Manage account-level tax withholdings and process tax exemption certificates.

• Ensure accurate documentation for withholding across multi-jurisdiction accounts.

• Organize and maintain accounts receivable-related legal documents, customer contracts, entity documents, Payment Authorization forms, and acceptance documents.

• Investigate and rectify short-payments, billing discrepancies, and unreceived funds.

• Communicate with client accounting teams via phone and email regarding outstanding balances.

• Foster strong relationships with vendors.

• Collaborate with sales and legal teams to verify contract terms and billing schedules.

• Maintain meticulous documentation and manage ledgers accurately.

⛳️ Requirements

• 1–3 years of experience in accounting, bookkeeping, or accounts receivable.

• Practical experience in reviewing commercial contracts to identify, interpret, and enforce payment terms, invoice schedules, and tax obligations.

• Ability to work autonomously with minimal supervision, demonstrate initiative, and rapidly learn new processes and tools.

• Strong analytical and problem-solving abilities for investigating intricate billing issues and account histories.

• Exceptional attention to detail when reviewing numbers, line items, and financial records.

• Capability to prioritize a high volume of accounts, legal documents, and daily deadlines while ensuring accuracy.

• Clear and professional verbal and written communication skills.

• Proficiency in Microsoft Excel/Google Sheets, including VLOOKUP and Pivot Tables.

• Experienced in ERP software such as Oracle Fusion, NetSuite, SAP, or similar.

• Associate or Bachelor’s degree in Accounting, Finance, or Business Administration is a plus.

• Experience with Salesforce is a plus.

• Direct experience with handling tax withholdings, sales tax certificates, or withholding tax documentation is a plus.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Comprehensive benefits package including health, dental, and retirement plans.

• Opportunities for professional development and career advancement.

• Collaborative and inclusive work environment.