Accounts Payable / Accounts Receivable Specialist

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Process, code, and input vendor invoices; ensure they align with purchase orders and receipts.

• Facilitate weekly payment cycles through ACH and checks for authorization.

• Reconcile vendor statements and address discrepancies via email or phone.

• Gather W-9 forms and keep vendor records updated for 1099 reporting.

• Generate and distribute customer invoices, including progress billing as necessary.

• Record customer payments and maintain precise aging reports.

• Follow up on overdue invoices through email and phone communications in English.

• Assist with month-end closure by performing AP/AR reconciliations for the bookkeeper or controller.

• Collaborate with small to mid-sized U.S. firms, primarily in sectors such as construction, distribution, manufacturing, and professional services.

⛳️ Requirements

• Minimum of 2 years of experience in accounts payable and/or receivable.

• Practical experience with QuickBooks Online or Desktop.

• Intermediate proficiency in English (B1+) for professional email and phone communications.

• Strong Excel capabilities, including functions like lookups, pivot tables, and reconciliations.

• Familiarity with invoice processing, vendor payments, billing, payment application, and collections.

• Availability to work remotely from Mexico, Monday to Friday, from 8:00 a.m. to 5:00 p.m. U.S. Central Time.

• Capacity to operate as an independent contractor and issue CFDI invoices (RFC).

• Experience with U.S. companies and American accounting practices (ACH, W-9, 1099).

• Background with Bill.com, Ramp, Sage, or NetSuite.

• Experience in the construction industry or familiarity with progress billing.

• Educational background in Accounting or Finance.

• Strong numerical accuracy and a systematic approach to documenting work.

• Familiarity with construction billing, progress billing, retainage, and lien waivers is a plus.

• Experience with U.S. companies or U.S. accounting practices, including ACH, 1099s, and sales tax, is a plus.

• Experience with Bill.com, Ramp, Sage, NetSuite, or similar platforms is a plus.

🏝️ Benefits

• Fully remote work opportunity from Mexico.

• Full-time employment status.

• Monday to Friday work schedule, from 8:00 a.m. to 5:00 p.m. U.S. Central Time.