Accounts Payable / Accounts Receivable Specialist

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Process, categorize, and input vendor invoices; ensure alignment with purchase orders and receipts.

• Prepare weekly ACH and check payments for managerial approval.

• Reconcile vendor accounts and address discrepancies via email or phone communication.

• Gather W-9 forms and maintain vendor information for 1099 reporting purposes.

• Generate and dispatch customer invoices, including progress billing as necessary.

• Record customer payments and keep precise aging reports.

• Follow up on outstanding invoices through email and phone communication in English.

• Assist with month-end closing activities by performing AP/AR reconciliations for the bookkeeper or controller.

⛳️ Requirements

• Over 2 years of experience in accounts payable and/or receivable.

• Practical knowledge of QuickBooks Online or Desktop.

• Intermediate English proficiency (B1+) for professional correspondence and phone interactions.

• Proficient in Excel, including the use of lookups, pivot tables, and reconciliations.

• Familiarity with invoice processing, vendor payments, billing, payment application, and collections.

• Capability to work remotely from Mexico, Monday to Friday, 8:00 a.m. to 5:00 p.m. U.S. Central Time.

• Ability to operate as an independent contractor and issue CFDI invoices (RFC).

• Experience working with U.S. companies and knowledge of U.S. accounting procedures, including ACH, W-9, and 1099 forms.

• Familiarity with Bill.com, Ramp, Sage, or NetSuite.

• Experience in the construction industry or with progress billing.

• Degree or coursework in Accounting or Finance.

🏝️ Benefits

• Complete remote work setup from Mexico.

• Full-time position.

• Work schedule from Monday to Friday, 8:00 a.m. to 5:00 p.m. U.S. Central Time.