Accounts Payable / Accounts Receivable Specialist

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Receive, code, and input vendor invoices; align them with purchase orders and receipts.

• Prepare weekly payment batches utilizing ACH and checks for authorization.

• Reconcile vendor statements and address discrepancies via email or phone.

• Gather W-9 forms and keep vendor records up-to-date for 1099 reporting.

• Generate and dispatch customer invoices, including progress billing as necessary.

• Process customer payments and maintain precise aging reports.

• Follow up on overdue invoices through email and phone communication in English.

• Assist with month-end closing by providing AP/AR reconciliations for the bookkeeper or controller.

• Collaborate with small and mid-sized U.S. businesses, primarily in construction, distribution, manufacturing, and professional services.

⛳️ Requirements

• A minimum of 2 years of experience in accounts payable and/or receivable.

• Practical experience with QuickBooks Online or Desktop.

• Intermediate proficiency in English (B1+) for professional email correspondence and phone communication.

• Strong Excel capabilities: including lookups, pivot tables, and reconciliations.

• High level of accuracy with numbers and a consistent documentation habit.

• Understanding of invoice processing, vendor payments, billing, payment application, and collections.

• Capability to work remotely from Mexico, Monday to Friday, 8:00 a.m. to 5:00 p.m. U.S. Central Time.

• Must be able to function as an independent contractor and issue CFDI invoices (RFC).

• Familiarity with U.S. companies and accounting standards, including ACH, W-9, and 1099.

• Experience with Bill.com, Ramp, Sage, or NetSuite.

• Background in the construction industry or experience with progress billing.

• Degree or coursework in Accounting or Finance.

🏝️ Benefits

• 100% remote work.

• Full-time employment.

• Work Monday to Friday, 8:00 a.m. to 5:00 p.m. U.S. Central Time.