Accounts & Administration Officer

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Provide daily support for accounts payable, supplier management, reconciliations, and general operational tasks.

• Process around 500–750 supplier invoices monthly, ensuring accurate coding, necessary approvals, and accompanying documentation.

• Match purchase orders with supplier invoices, delivery receipts, and relevant records.

• Assist in executing supplier payment runs, preparing payments, maintaining remittance records, and following up on payments.

• Keep supplier records, vendor details, account information, and related documentation updated in the accounting system.

• Address supplier inquiries and resolve discrepancies related to invoices, payments, or accounts.

• Conduct supplier account and statement reconciliations, following up on unresolved items or variances.

• Aid in daily and monthly fuel reconciliations, including transaction tracking, stock movements, and supporting documentation.

• Help with stock reconciliations, exception reporting, and investigating discrepancies.

• Assist in general ledger reconciliation and month-end financial administration.

• Prepare and maintain finance, supplier, stock, fuel, and operational administration data.

• Support reporting, data entry, document management, filing, and general office tasks.

• Collaborate with internal team members to secure approvals and clarify discrepancies.

• Identify recurring issues, missing documents, process gaps, and data errors, escalating as necessary.

• Contribute to enhancements in accounts payable, reconciliation, and administrative processes.

• Perform other duties as required at this position level.

⛳️ Requirements

• A Bachelor’s degree in Accounting, Finance, Business Administration, Commerce, or a related field is preferred.

• At least 2+ years of experience in accounts payable, accounts administration, finance administration, reconciliations, office administration, or a comparable support role.

• Significant experience in processing supplier invoices, matching purchase orders, verifying supporting documents, and maintaining precise payment records.

• Experience in handling high-volume invoice processing is highly valued.

• Familiarity with completing supplier reconciliations, account reconciliations, stock reconciliations, fuel reconciliations, or similar finance and operations reconciliation tasks.

• Knowledge of accounting systems, financial software, ERP systems, or similar business platforms.

• Proficient in Microsoft Excel, capable of managing data, completing reconciliations, updating reports, and accurately verifying financial information.

• Exceptional attention to detail when reviewing invoices, purchase orders, supplier records, stock data, fuel information, and payment documentation.

• Strong organizational skills with the ability to manage recurring deadlines, high-volume transactions, and competing administrative tasks.

• Effective written and verbal communication skills for supplier follow-ups, internal coordination, and documentation.

• Ability to work independently while supporting a small finance or operations team.

• Proactive, reliable, accurate, and comfortable in a high-volume accounts and administration support role.

🏝️ Benefits

• Work from home.

• Monday to Friday: 9:00 AM – 6:00 PM AEST/AEDT (adjustments will be made for daylight saving time).

• Health Maintenance Organization (HMO) coverage for 2 free dependents and medical reimbursements.

• Government-mandated benefits.

• Opportunities to collaborate with leading companies in Australia and beyond.

• Training programs for professional development.

• Engaging company outings, team activities, and wellness sessions.

• Supportive and inclusive workplace culture.

• Dedicated managers focused on your growth and success.

• Competitive salary and benefits package.

• Additional entitlements.

• Structured career development programs.

• People-first culture emphasizing stability, growth, and genuine care.

• Equal opportunity and inclusive workplace.