Accounting Specialist

This is a fully remote position, open to applicants in Washington.

📋 Description

• Prepare and process invoices related to project management and payroll.

• Create, input, and maintain journal entries, which include job cost, recurring, standard, accrued, and adjusting entries.

• Oversee the monthly accounts receivable close for designated jobs and departments.

• Prepare accounts receivable statements and provide assistance with customer collections and payment follow-up.

• Reconcile accounts receivable aging reports with the general ledger and address any discrepancies.

• Prepare payroll funding requests and perform true-up calculations.

• Manage accounting tasks associated with deferred revenue and revenue adjustments.

• Assist with general ledger account reconciliations and maintain specific segments of the master reconciliation spreadsheet.

• Gather documentation, clarify details, and resolve accounting issues in collaboration with accounting and operational teams.

• Support month-end, year-end, and interim audit processes, including documentation and reconciliations.

• Maintain well-organized accounting records and supporting documentation.

• Aid in special projects and any additional needs related to accounts receivable or payroll invoicing.

• Foster positive working relationships across the accounting, operations, and other departments.

• Ensure the delivery of accurate and timely work in a remote computerized accounting setting.

⛳️ Requirements

• 3 to 5 years of experience in accounting or accounts receivable.

• Proficient in AR invoicing, collections, aging reports, and account reconciliation.

• Experience in preparing and posting journal entries.

• Familiarity with supporting month-end financial close activities.

• Knowledge of job cost accounting and payroll-related invoicing.

• Experience with D365 / Microsoft Dynamics 365 ERP or a similar ERP/accounting system.

• Strong skills in Microsoft Excel, including the use of VLOOKUPs.

• Proficient in Microsoft Word and Outlook.

• Experience reconciling accounts and investigating discrepancies.

• Excellent attention to detail and a commitment to accuracy.

• Ability to remain organized while managing multiple accounting deadlines.

• Excellent written and verbal communication skills.

• Ability to work effectively with accounting and operational teams in a remote environment.

• A customer-service-oriented approach when assisting internal and external stakeholders.

• A Bachelor's degree in Accounting is preferred.

• A high school diploma or equivalent, along with substantial relevant accounting/accounts receivable experience, may also be acceptable.

• Familiarity with incentive fee structures.

• Experience supporting year-end or interim audits.

• Background in project-based, job cost, construction, engineering, utilities, or services accounting environments.

• Demonstrated ability to work independently while meeting monthly accounting deadlines.

🏝️ Benefits

• Medical, dental & vision coverage.

• Critical Illness, Accident, and Hospital insurance.

• 401(k) Retirement Plan with options for pre-tax and Roth post-tax contributions.

• Voluntary Life & AD&D insurance available for employees and their dependents.

• Short- and long-term disability benefits.

• Health Spending Account (HSA).

• Transportation benefits.

• Employee Assistance Program.

• Time Off/Leave options (PTO, Vacation, or Sick Leave).

• Potential for contract extension.

• Opportunity for contract-to-hire.