Accounting Clerk, QuickBooks Desktop

This is a fully remote position, open to applicants in United States.

📋 Description

• Accurately input customer order confirmations into QuickBooks Desktop.

• Generate, prepare, and distribute customer invoices.

• Conduct follow-ups with customers via email concerning outstanding and overdue invoices.

• Document customer payments received and maintain precise accounts receivable records.

• Enter vendor bills into QuickBooks Desktop.

• Examine packing slips, reconcile them with supplier bills, and organize supporting documentation.

• Prepare supplier payments for processing following the necessary approvals.

• Process and record authorized supplier payments.

• Keep well-organized accounts payable records and associated documents.

• Review monthly bank statements and reconcile them with QuickBooks Desktop records.

• Identify, log, and notify management of discrepancies, missing transactions, or mismatched amounts.

• Perform additional related tasks as assigned.

⛳️ Requirements

• Proficient in English (both written and spoken).

• Prior hands-on experience with QuickBooks Desktop.

• Experience in managing accounts payable and accounts receivable.

• Understanding of fundamental bookkeeping, invoicing, payment processing, and bank reconciliation.

• Strong data entry accuracy and a keen eye for detail.

• Capable of reviewing and matching invoices, bills, packing slips, and payment records.

• Proficient in Microsoft Office (Word, Excel, Outlook).

• Familiarity with email, spreadsheets, and document management tools.

• Quick learner of new systems, software, and workflows.

• Ability to adhere to established processes accurately with minimal supervision.

• Availability to work during U.S. EST (New York) business hours.

• Available Monday–Thursday from 9:00 AM–6:00 PM, and Friday from 9:00 AM–12:00 PM EST.

• Must be able to undergo a background check.

• A reliable Windows 10+ computer, dual monitors, and high-speed internet connection.

• Availability of a dependable backup power source for uninterrupted work during outages.

• A professional home workstation that supports consistent remote work.

• Interest in long-term career opportunities.

🏝️ Benefits

• 100% remote work.

• Excellent work environment with opportunities for growth.

• Full-time position requiring 40 hours weekly.

• Long-term career opportunity.

• Compensation offered in USD.