Accounting Assistant

This is a fully remote position, open to applicants in Serbia, +1 more country.

📋 Description

• Oversee and track delivered-not-invoiced reports while coordinating the collection of missing billing documentation.

• Ensure that eligible shipments are invoiced on a daily basis, from Monday to Friday.

• Monitor invoice aging, customer payment terms, billing profiles, and identify opportunities for process enhancements.

• Process customer payments and resolve any unapplied cash or discrepancies.

• Facilitate customer collections through aging monitoring, outreach efforts, record keeping, and necessary escalations.

• Create and distribute detailed weekly A/R reports that include aging, outstanding invoices, high-priority collections, and cash-flow forecasts.

• Examine carrier and vendor invoices to ensure they align with delivery documentation.

• Maintain comprehensive carrier/vendor records, including W-9 forms, payment information, and contact details.

• Monitor accounts payable due dates, payment terms, priorities, and generate weekly A/P reports.

• Record approved vendor/carrier payments within accounting software.

• Prepare regular financial and operational reports.

• Assist in enhancing accounting processes, automating reporting, organizing systems, and managing special projects.

• Provide support for QuickBooks Online and related financial software administration.

• Implement, monitor, and report on accounting procedures while adhering to defined approval limits.

⛳️ Requirements

• Exceptional accuracy in data entry, financial reconciliation, and record maintenance.

• Professional and clear written and verbal communication skills.

• Strong sense of urgency with the ability to meet weekly deadlines for reporting, billing, and collections.

• Practical experience with QuickBooks Online and essential accounting functions (A/R, A/P, Collections).

• Capacity to manage confidential financial records responsibly and exercise sound judgment when addressing critical issues.

• Availability for work from Monday to Friday, between 07:00 and 16:00 CST.

🏝️ Benefits

• 10+ business days of paid time off, increasing to 15 after two years of service.

• Provision of necessary equipment.

• Competitive salary offered in USD.

• Option for remote work.