Senior Bookkeeper

This is a fully remote position, open to applicants in Philippines, +2 more countries.

📋 Description

• Oversee invoices, accounts payable, and accounts receivable for approximately 10 interconnected entities.

• Document transactions in QuickBooks Online and an internal portfolio dashboard, including intercompany transactions.

• Validate payables and prepare payments for the managing partner's approval.

• Handle recurring bills such as property taxes, loan repayments, and vendor invoices.

• Reconcile bank, credit card, and loan accounts on a monthly basis.

• Ensure accurate and timely completion of month-end close for each entity.

• Update the 2025 financial records across all entities.

• Maintain schedules for loan balances, loan payments, and intercompany balances.

• Record portfolio investment activities.

• Monitor owners' capital contributions and withdrawals.

• Keep records of amounts owed among entities.

• Generate weekly, monthly, and quarterly financial reports for individual entities and on a consolidated basis.

• Prepare quarterly financial statements as required by lenders.

• Reconcile the internal dashboard with the books quarterly and address discrepancies.

• Assemble year-end packages and 1099 forms for external accountants.

• Organize records to facilitate tax preparation.

• Complete the application, video introduction, role-specific assessment (if applicable), recruitment interview, executive interview, client interview, and background/reference check.

⛳️ Requirements

• 3 to 5 or more years of bookkeeping experience managing financial records for multiple related companies simultaneously.

• Real estate bookkeeping experience is highly preferred, including knowledge of rent, loans, and property expenses.

• Proficient in QuickBooks Online at an advanced level.

• Strong skills in Excel or Google Sheets for financial schedules, reports, and reconciliations.

• Willingness to learn new software tools, including internal portfolio dashboards.

• Detail-oriented with the ability to manage deadlines and competing priorities across multiple entities.

• Discreet and trustworthy when handling confidential financial and family information.

• Experience with a family office, holding company, or investment portfolio is a plus.

• Familiarity with intercompany accounting and consolidated reporting is advantageous.

• Background in supporting external accountants during tax preparation and audit processes is a plus.

• Experience with loan tracking, capital account management, or real estate entity accounting is beneficial.

• Updated resume is required.

• A short Loom video (1 to 2 minutes) introducing yourself, detailing your multi-entity bookkeeping experience, and explaining how you manage month-end close across various entities; only candidates who submit a Loom video will proceed.

🏝️ Benefits

• Compensation in USD, paid bi-monthly (on the 15th and 30th).

• Paid Time Off as per company policy.

• Observance of holidays in accordance with company guidelines.

• Fully remote work environment.

• Direct collaboration with the managing partner.

• High-ownership position with significant visibility into a multi-entity investment portfolio.