Accounting Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Support daily accounting and bookkeeping tasks.

• Input financial transactions, including invoices, payments, expenses, deposits, and other monetary data into accounting systems.

• Keep accounting records organized, along with supporting documents, spreadsheets, and financial databases.

• Assist in reconciling accounts, bank statements, and credit card transactions, as well as month-end processes.

• Generate regular accounting, accounts payable, accounts receivable, aging, and payment-tracking reports.

• Receive, organize, review, code, and align vendor, carrier, and supplier invoices with corresponding purchase orders or shipment records.

• Monitor outstanding invoices and follow up on missing documentation.

• Aid in payment processing and the maintenance of vendor accounts.

• Support customer invoicing, billing, payment recording, account maintenance, statements, and research on billing discrepancies.

• Maintain financial records related to shipments and transportation services, including freight charges, accessorial fees, and fuel costs.

• Collaborate with logistics personnel to address billing discrepancies.

• Assist with payroll-related information, employee expenses, reimbursements, and reviewing expense records.

• Manage vendor and customer profiles, organizing W-9s, invoices, payment information, and financial documents.

• Ensure the confidentiality of financial information pertaining to customers, vendors, employees, and the company.

• Provide support to external accountants, CPAs, or auditors as needed.

• Carry out other accounting and administrative tasks as assigned.

⛳️ Requirements

• High school diploma or equivalent qualification.

• 1–2 years of experience in accounting, bookkeeping, accounts payable, accounts receivable, or administrative roles.

• Exceptional attention to detail and numerical accuracy.

• Basic understanding of invoices, payments, expenses, and account records.

• Proficiency in Microsoft Excel, Google Sheets, email, and standard office applications.

• Capacity to learn accounting and logistics management systems.

• Strong organizational and time-management abilities.

• Professional written and verbal communication skills.

• Ability to manage confidential financial information.

• Preferred: Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

• Preferred: Experience with QuickBooks or similar accounting software.

• Preferred: Previous work experience in logistics, freight, transportation, trucking, distribution, or supply chain.

• Preferred: Familiarity with carrier invoices, freight billing, purchase orders, or shipment documentation.

• Preferred: Experience in accounts payable or accounts receivable.

• Preferred: Prior remote accounting or administrative experience.

🏝️ Benefits

• Flexibility for remote or hybrid work arrangements.

• Competitive salary.

• Paid time off and company holidays.

• Eligible medical, dental, and vision benefits.

• Options for retirement savings.

• Paid onboarding and training for accounting systems.

• Opportunities for professional development.

• Supportive environment in logistics and operations.

• Potential for career advancement.