Virtual Assistant

This is a fully remote position, open to applicants in Singapore.

📋 Description

• Oversee incoming emails and manage administrative follow-ups.

• Organize and maintain files, folders, and documents on Google Drive.

• Streamline file structures and implement sustainable organizational systems.

• Systematize recurring administrative tasks and workflows.

• Assist with invoicing and regular administrative duties.

• Identify tasks that can be optimized or assigned to others.

• Propose enhancements to organization and daily business operations.

• Utilize and maintain the Brevo CRM system.

• Organize and refresh CRM records and workflows.

• Support business outreach and follow-up initiatives.

• Develop and uphold consistent outreach methodologies.

• Perform basic research to identify relevant contacts or opportunities.

• Monitor follow-ups and outreach efforts.

• Create and modify professional presentations and slide decks using PowerPoint or Google Slides.

• Design basic graphics and visual assets using Canva.

• Assist with basic Instagram and marketing tasks as directed.

• Adhere to existing brand guidelines and modify current brand materials as necessary.

• Collaborate with marketing and branding support to deliver agreed-upon creative assignments.

• Provide flexible support across administrative, outreach, CRM, and creative responsibilities.

• Take ownership of designated areas and seek opportunities to contribute value.

• Help establish scalable systems and processes as the business expands.

• Work alongside a fractional business or marketing strategist and take direction as needed.

⛳️ Requirements

• Prior experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, or in a similar generalist position.

• Strong organizational and time management abilities.

• Exceptional written and verbal communication skills in English.

• Comfortable working independently with minimal supervision.

• Keen attention to detail and commitment to task completion.

• Capability to prioritize competing tasks and meet deadlines.

• Experience in administrative support, CRM management, outreach, and basic creative tasks.

• Quick learner of new systems and tools.

• Self-motivated and proactive in problem-solving.

• Resourceful, reliable, and highly organized.

• Familiarity with Brevo CRM and outreach, or willingness to learn.

• Experience with Google Workspace, including Drive, Docs, Sheets, PowerPoint/Google Slides, Canva, Instagram, LinkedIn, email, and general online business tools, or readiness to learn.

• Knowledge of additional CRM, project management, productivity, or creative tools is advantageous.

• Availability for a fixed part-time schedule of at least 10 hours per week.

• Preferred availability from approximately 9:30 AM to 11:30 AM Singapore Time, Monday to Friday.

• Ability to participate in a daily check-in at around 9:30 AM Singapore Time.

🏝️ Benefits

• Opportunity for growth into a full-time position.

• Additional hours may be arranged as needed.

• Chance to establish a long-term working relationship and develop alongside the business.