Virtual Assistant

This is a fully remote position, open to applicants in Portugal.

📋 Description

• Ensure tasks are progressing, timelines are adhered to, and team members are held accountable using tools such as Asana and Slack.

• Organize, respond to, prioritize, and flag emails; schedule meetings and manage several calendars.

• Arrange travel, book lodging, and prepare itineraries for the team or founders.

• Make outbound calls to gather information or coordinate logistics on behalf of the founder.

• Track engagement, extract metrics, and update weekly reports (no posting required).

• Attend meetings, take comprehensive notes, track deliverables, and clearly communicate action items.

• Conduct thorough research, summarize findings, and update internal SOPs and spreadsheets.

• Assist in posting and managing listings for sales items or event-related inventory (one-time project, approximately 2 months).

• Transcribe meeting audio or Loom videos into concise action plans and SOPs.

• Ensure smooth operations: maintain CRM, format spreadsheets, and perform light data entry.

• Serve as the cohesive force within our team, anticipating the needs of our founders before they even ask.

⛳️ Requirements

• Proficient in speaking and writing fluent, professional English (bonus points for an American accent).

• Highly organized, responsive, and detail-oriented.

• Quick learner who enjoys independently navigating new tools or systems.

• Able to follow detailed instructions as if it were second nature.

• Confident in making calls and effectively communicating when representing someone else.

• Familiarity with Google Workspace, Slack, Asana, and Zoom.

• Navigate Asana with expertise.

• Proficient with GPT tools (yes, we truly mean it).

• Thrive in a fast-paced, high-accountability environment.

• Enjoy being the person who gets things done.

• Possess a good sense of humor—it's essential, as we’re fun and operate at a quick pace.

🏝️ Benefits

• A supportive, drama-free team that prioritizes communication and trust.

• Opportunities for growth and continuous learning.

• Meaningful work that supports real businesses and real individuals.

• Established systems, processes, and expectations that enable your success.

• Plenty of laughs and fun along the way.