Vendor Management Coordinator – Clinical Supplies

This is a fully remote position, open to applicants in Serbia.

📋 Description

• Assist with the daily operations of study drug, comparator, and depot management tasks.

• Collaborate with vendors and facilitate vendor management for outsourced clinical supply services.

• Request and evaluate vendor quotations concerning pricing, scope, quantities, and services offered.

• Generate and oversee Purchase Orders in line with global procedures, internal agreements, approval requirements, and financial controls.

• Examine vendor invoices against quotations, Purchase Orders, contracts, and the services rendered.

• Track Purchase Order balances, vendor charges, service costs, and invoice statuses.

• Work alongside Procurement, Finance, Accounts Payable, and internal stakeholders to address discrepancies.

• Secure necessary approvals, revisions, and supporting documentation from internal teams.

• Manage vendor relationships to ensure compliance with requirements, timelines, costs, and deliverables.

• Supervise vendor Purchase Orders and services, including distribution plans, Site Initiation Visit dates, product specifications, delivery timelines, and quality standards.

• Contribute to GCS mini-team meetings, offering insights on vendor processes, costs, timelines, requirements, and deliverables.

• Ensure all activities adhere to company Good Practices, relevant procedures, and client specifications.

• Engage in and support departmental project teams.

• Coordinate and communicate effectively with cross-functional teams.

⛳️ Requirements

• Bachelor’s degree in Business Administration, Finance, Accounting, Supply Chain Management, Procurement, Pharmacy, Life Sciences, or a related discipline.

• Minimum of 2 years of pertinent professional experience in vendor management, procurement, purchase order administration, accounts payable/invoice review, supply chain, clinical supplies, or a similar function.

• Intermediate to advanced proficiency in English.

• Strong written and verbal communication abilities.

• Excellent organizational, planning, prioritization, and time-management skills.

• Solid analytical and problem-solving capabilities.

• Proficiency in Microsoft Office applications, especially Excel, Outlook, Word, and PowerPoint.

• Strong customer-service orientation and meticulous attention to detail.

• Capability to adapt to shifting priorities and manage high-pressure situations.

• Ability to work collaboratively in a team setting as well as independently with moderate supervision.

• Good financial and commercial awareness.

• Familiarity with clinical supply processes, including manufacturing, handling, importing, shipping, exporting, auditing, labeling, packaging, and depot management.

• Ability to articulate concerns, discrepancies, risks, and recommendations through appropriate channels.

• Experience with complex vendor quotations, invoices, pricing structures, and financial documentation is preferred.

• Background in the pharmaceutical, clinical research, healthcare, life sciences, or another highly regulated industry is advantageous.

• Experience using ERP, procurement, or financial systems for processing purchase orders and invoices is a plus.

🏝️ Benefits

• Fully remote work arrangement.

• Standard Monday–Friday work schedule.

• Ongoing training related to clinical supplies, GxP activities, and applicable regulations.