Vendor Management Coordinator

This is a fully remote position, open to applicants in Peru.

📋 Description

• Assist in the daily management of study drugs, comparators, and depot activities.

• Collaborate with vendors and facilitate vendor management when clinical supply services are outsourced.

• Solicit and evaluate vendor quotations, ensuring that pricing, scope, quantities, and services align with internal client specifications.

• Generate and oversee Purchase Orders in compliance with global protocols, internal agreements, approval processes, and financial controls.

• Supervise chosen vendors to guarantee that requirements, timelines, costs, and deliverables are fulfilled.

• Manage Purchase Orders and vendor services, which includes distribution plans, Site Initiation Visit dates, product specifications, delivery timelines, and quality standards.

• Engage in GCS mini-team meetings, contributing insights on vendor processes, costs, timelines, requirements, and deliverables.

• Ensure that activities adhere to company Good Practices, relevant procedures, and client requirements.

• Examine complex vendor invoices against quotations, Purchase Orders, contracts, and services rendered to identify discrepancies and support timely payment processing.

• Monitor Purchase Order balances, vendor charges, service costs, and invoice statuses; collaborate with Procurement, Finance, Accounts Payable, and internal stakeholders to resolve discrepancies.

• Utilize financial acumen and attention to cost details, including quotations, pricing structures, invoice line items, taxes, fees, credits, and vendor charges.

• Secure necessary approvals, revisions, and supporting documentation from internal departments.

• Complete ongoing training related to clinical supplies, GxP activities, and relevant regulations.

• Participate in and support departmental project teams.

• Coordinate and act as a liaison with cross-functional teams.

⛳️ Requirements

• Proficient in advanced English with strong written and verbal communication skills.

• Comprehensive understanding of the clinical supply process, including manufacturing, handling, importing, shipping, exporting, auditing, labeling, and packaging.

• Excellent organizational, planning, and time management abilities.

• Strong analytical skills with the capacity to address diverse and confidential issues.

• Proficient in Microsoft Office suite.

• Strong customer service orientation with meticulous attention to detail, aligned with high standards of quality and excellence.

• Ability to adapt to change and manage high-pressure situations effectively.

• Capability to work collaboratively in a team environment as well as independently with moderate supervision.

• Competence in utilizing appropriate communication channels to express concerns and suggestions.

🏝️ Benefits

• Fully Remote work arrangement