Vendor Management Coordinator

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Assist in the daily operations related to study drug, comparator, and depot management activities.

• Collaborate with vendors and facilitate vendor management for outsourced clinical supply services.

• Solicit and assess vendor quotations regarding pricing, scope, quantities, and services.

• Generate and oversee purchase orders in accordance with global procedures, internal agreements, approval requirements, and financial controls.

• Manage selected vendors to ensure adherence to requirements, timelines, costs, and deliverables.

• Supervise purchase orders and vendor services, including distribution plans, Site Initiation Visit dates, product requirements, delivery timelines, and quality standards.

• Participate in GCS mini-team meetings, contributing insights on vendor processes, costs, timelines, requirements, and deliverables.

• Ensure all activities align with company Good Practices, relevant procedures, and client demands.

• Evaluate complex vendor invoices against quotations, purchase orders, contracts, and services rendered.

• Track purchase order balances, vendor charges, service costs, and invoice statuses.

• Coordinate with Procurement, Finance, Accounts Payable, and internal stakeholders to address discrepancies.

• Engage with internal teams to secure approvals, revisions, and necessary documentation.

• Complete ongoing training related to clinical supplies, GxP activities, and relevant regulations.

• Participate in departmental project teams, acting as a liaison with cross-functional teams.

⛳️ Requirements

• Proficient in English with strong written and verbal communication abilities.

• Comprehensive understanding of the clinical supply process, including manufacturing, handling, importing, shipping, exporting, auditing, labeling, and packaging.

• Exceptional organizational, planning, and time management capabilities.

• Strong analytical skills with the ability to address diverse and confidential issues.

• Proficient in Microsoft Office applications.

• Customer service-oriented with meticulous attention to detail and commitment to high-quality standards.

• Flexible and capable of managing high-pressure situations.

• Ability to work effectively both in a team setting and independently with moderate supervision.

• Skilled in utilizing appropriate communication channels to express concerns and suggestions.

🏝️ Benefits

• Fully remote work arrangement.

• Standard Monday–Friday work schedule.