Business Manager – Procurement

This is a fully remote position, open to applicants in Washington.

📋 Description

• Develop, submit, and oversee purchase orders while ensuring precision and adherence to established purchasing policies and procedures.

• Facilitate supplier onboarding by collecting necessary documentation and assisting suppliers with payment setup and compliance requirements.

• Initiate and monitor purchasing and payment processes, which include QuickPay, virtual payment methods, and other purchasing channels.

• Review incoming invoices, verify billing details, and coordinate payment approvals with internal teams.

• Track and verify service delivery, ensuring that hours, services, and deliverables are accurate prior to invoice approval.

• Handle sales tax exemption certificates and manage requests for changes in payment terms.

• Collaborate with requestors, technical contacts, compliance teams, and business stakeholders to address purchasing and invoicing challenges.

• Maintain precise purchasing records, financial documentation, and payment tracking information.

• Identify opportunities to enhance procurement workflows, minimize processing delays, and boost operational efficiency.

• Manage competing priorities while adhering to deadlines, service-level expectations, and established business processes.

⛳️ Requirements

• A bachelor's degree is required.

• 2–3 years of relevant professional experience in business management, procurement, financial operations, or a related field.

• Prior experience in a large technology organization, with previous experience at Microsoft is mandatory.

• At least 2 years of experience in creating, submitting, and managing purchase orders.

• A minimum of 2 years of experience in financial management or business operations.

• At least 2 years of experience in accounts payable, accounts receivable, or invoice management.

• Experience in reviewing invoices, validating financial information, and coordinating payment approvals.

• Strong organizational capabilities and exceptional attention to detail.

• Ability to handle multiple requests, competing priorities, and time-sensitive tasks with minimal supervision.

• Excellent written and verbal communication skills, with the ability to work effectively across various stakeholder groups.

• Capacity to adhere to structured purchasing, compliance, and financial procedures.

• Experience in supplier onboarding, vendor management, and procurement operations.

• Familiarity with QuickPay, VPay, SPR, purchase order workflows, and supplier payment processes.

• Experience with sales tax exemption certificates and modifications to payment terms.

• Proficiency in Microsoft Excel, Word, and Outlook.

• Experience with Microsoft Teams, Slack, and internal procurement or financial management systems.

• Experience in coordinating with compliance teams and resolving invoice or payment discrepancies.

• Demonstrated ability to identify process improvement opportunities and streamline administrative workflows.

• Experience supporting research organizations, AI teams, or dynamic technology environments.

🏝️ Benefits

• Medical, dental, and vision coverage.

• Flexible Spending Account (FSA).

• 401(k) retirement plan.

• Competitive paid time off.

• Parental leave.

• Opportunities for professional growth and development.