Transaction Coordinator

This is a fully remote position, open to applicants in Colombia.

📋 Description

• Oversee the central master transaction spreadsheet and refresh property and transaction details.

• Monitor EMD, inspection/IT, closing, and other critical transaction deadlines.

• Review upcoming deadlines, pinpoint missing information or unresolved issues, and proactively follow up to prevent overdue deadlines.

• Notify stakeholders of any date changes and ensure transaction records are easily accessible.

• Manage and oversee the dedicated transaction coordination inbox.

• Organize email conversations and follow up on unanswered queries and unresolved requests.

• Escalate decisions, exceptions, and issues beyond authority to the Operations Manager.

• Store and systematically arrange transaction documents in Google Drive.

• Review documents for any missing or incomplete information and highlight discrepancies.

• Keep transaction deadlines and closing-related dates organized in Google Calendar.

• Collaborate with Sales, Operations Manager, COO, CEO, internal stakeholders, and external parties.

• Utilize the dedicated TC Slack channel for updates, inquiries, coordination, and escalations.

• Ensure transaction visibility, communicate risks and missing information, and monitor open items until resolution or escalation.

• Identify workflow inefficiencies and propose actionable improvements within established procedures.

⛳️ Requirements

• Proven experience managing multiple deadlines, documents, follow-ups, and stakeholders in transaction coordination, project coordination, project management, operations, or a similar role.

• Ability to independently maintain accurate records and prioritize competing deadlines without requiring daily task-by-task guidance.

• Exceptional attention to detail when entering, reviewing, and reconciling dates and transaction information.

• Track record of following through on unanswered requests and incomplete items until they are resolved or appropriately escalated.

• Strong written and verbal communication skills in English.

• Comfortable communicating with both internal teams and external parties, and actively participating in meetings as necessary.

• Capable of functioning as the sole dedicated Transaction Coordinator while reporting to the Operations Manager.

• Ability to learn and implement documented workflows using SOPs, Loom videos, checklists, and guides.

• Reliable availability during standard business hours and client business hours.

• Willingness to commit approximately 40–45 hours weekly.

• Proficient in a remote, asynchronous work environment with proactive communication.

• Familiarity with Google Workspace / G Suite, including Google Sheets, Google Drive, Google Calendar, and email.

• Experience with Asana.

• Experience with Slack.

• Submission of a resume and a brief introductory video is required for application.

• Previous experience as a real estate Transaction Coordinator is preferred but not mandatory.

• Candidates from Latin America are preferred for time-zone alignment.

🏝️ Benefits

• Paid Time Off

• HMO

• Fully Remote Work