Transaction Coordinator

This is a fully remote position, open to applicants in Colorado, +6 more states.

📋 Description

• Assist in the execution of lease acquisitions, renewals, relocations, expansions, dispositions, and other transactional activities.

• Coordinate key transaction milestones, critical deadlines, approvals, and deliverables.

• Maintain records, documentation, and audit trails related to transactions.

• Facilitate the routing of documents, approval procedures, and tracking of execution.

• Keep transaction pipeline reports and status trackers up to date.

• Update systems for portfolio management and transaction databases.

• Prepare summaries of transactions, executive reports, and updates for clients.

• Monitor transaction activities, changes in portfolios, and significant lease events.

• Ensure data integrity and identify any discrepancies.

• Assist with budgeting, management of purchase orders, invoicing, commission tracking, closeout documentation, and revenue reporting.

• Collaborate with Finance and Account Leadership for financial reporting.

• Act as a daily coordination resource for internal stakeholders and client contacts.

• Organize transaction meetings, status reviews, governance calls, and project discussions.

• Prepare materials and supporting documentation for meetings.

• Support processes related to transaction management, annual planning, portfolio reviews, governance initiatives, and special projects.

• Identify opportunities to enhance reporting efficiency, consistency in workflow, and data quality.

• Work collaboratively with Transaction Managers, Account Directors, Lease Administration, Project Management, Finance, Procurement, Workplace Strategy, and Occupancy Planning teams.

• Review transaction documentation to ensure completeness and accuracy.

• Assist with compliance, audits, quality reviews, documentation verification, and risk mitigation.

⛳️ Requirements

• 2-4 years of experience in commercial real estate, lease administration, project coordination, operations, procurement, finance, or corporate real estate.

• Proficient in Excel and capable of generating reports.

• Previous experience in supporting multiple stakeholders and adhering to deadlines.

• Experience with large enterprise clients is preferred.

• Candidates must be currently authorized to work full-time in the United States.

• The employer will not sponsor applicants for work visas.

• Direct applicants only; no agencies.

🏝️ Benefits

• Employer-subsidized medical benefits, including RX, dental, and vision.

• Employer-paid basic life/AD&D insurance.

• Coverage for short-term and long-term disability insurance.

• 401(k) plan with employer matching contributions.

• 10 days of sick leave.

• A minimum of 15 days of vacation annually.

• Unlimited time off for certain senior-level positions.

• 10 paid holidays each year.

• Two personal flex days each year.

• 12 weeks of paid parental leave for birth parents after 90 days of employment.

• 4 weeks of paid parental leave for non-birth parents, including adoptive and foster parents, after 90 days of employment.

• Annual bonus based on both company and individual performance.

• An equal opportunity employer.

• Reasonable accommodations provided during the hiring process.