Training and Program Operations Specialist

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Create and organize training curricula for apprenticeship initiatives.

• Structure and document training pathways, competencies, and learning objectives.

• Develop training materials such as guides, manuals, and program documentation.

• Convert program concepts into well-structured, scalable training systems.

• Oversee documentation and compliance requirements for apprenticeship programs.

• Keep training records, logs, and necessary reporting components updated.

• Facilitate the onboarding process for apprentices from a training perspective.

• Partner with HR to ensure training aligns with hiring and onboarding processes.

• Research and identify Continuing Education Units (CEUs) relevant to program needs.

• Identify and manage training platforms, tools, and external learning resources.

• Maintain systematic tracking of CEU usage and requirements.

• Create Standard Operating Procedures (SOPs) for training and program implementation.

• Ensure all training processes are well-documented, structured, and repeatable.

• Centralize the organization of all training and program materials.

• Develop PowerPoint presentations, training presentations, and internal materials.

• Assist in the development of new program initiatives (e.g., transition programs).

• Support grant activities, including research and document preparation.

• Implement special projects that promote organizational growth and efficiency.

• Provide operational support to leadership in establishing scalable systems.

• Manage executive calendars.

• Perform email triage.

• Coordinate follow-ups.

• Organize meetings.

⛳️ Requirements

• Excellent organizational and execution capabilities.

• Experience in program coordination, training development, or operations is preferred.

• Ability to follow directions and independently create structured outputs.

• Strong writing and documentation abilities.

• Comfortable in a fast-paced, growth-oriented environment.

• High initiative and strong problem-solving skills.

• Ability to operate with minimal supervision.

• Proactive in anticipating needs (upcoming tasks, potential gaps, operational inefficiencies) before direction is given.

• Take initiative to address issues independently.

🏝️ Benefits

• Health, Dental & Vision: Company-sponsored plans available, with an employer contribution for eligible full-time employees.

• Quick Benefits Start: Benefits eligibility begins after 30 days, with coverage effective the first of the month following Day 30.

• Paid Time Off: Full-time employees accrue 10 days (80 hours) annually starting on Day 31 to support rest, personal needs, and wellness.

• Flexible Holidays: No fixed holiday calendar—team members are empowered to plan schedules and observe holidays that are meaningful to them.