Trade Show & Event Planning Manager

This is a fully remote position, open to applicants in California, +2 more states.

📋 Description

• Oversee the comprehensive strategy, planning, and execution of intricate events, including internal meetings, client conferences, executive programs, and trade shows.

• Collaborate with cross-functional stakeholders to ensure the event strategy aligns with business objectives and customer engagement targets.

• Manage the complete event lifecycle, encompassing program design, timelines, logistics, and onsite execution.

• Create and oversee event budgets, including forecasting, financial tracking, and reconciliation processes.

• Source, negotiate, and manage vendor relationships, venues, and contracts to guarantee quality and cost-effectiveness.

• Handle multiple concurrent programs while proactively identifying risks and implementing solutions to meet tight deadlines in a fast-paced setting.

• Establish and enhance processes, tools, and best practices to improve scalability and consistency.

• Analyze performance metrics and offer actionable insights for future event enhancements.

• Mentor junior team members and foster a collaborative, high-performing team culture.

• Ensure adherence to organizational, contractual, and regulatory standards.

⛳️ Requirements

• At least 10 years of experience in event management within corporate or technology sectors.

• CMP certification is required.

• Demonstrated ability to independently manage large-scale, high-visibility events with measurable results.

• Excellent communication and influencing skills with senior leaders and cross-functional teams.

• Strong proficiency in budgeting, forecasting, and ROI analysis.

• Capability to manage multiple complex initiatives with effective prioritization and execution in high-pressure situations.

• Expertise in sourcing, negotiating, and managing vendor relationships.

• Skilled in using analytics and insights to enhance performance.

• Detail-oriented with a commitment to quality, process improvement, and execution excellence.

• Proactive, solutions-focused, and capable of thriving in a fast-paced and often challenging environment.

• Advanced proficiency in Cvent and Microsoft 365 (Excel, PowerPoint, Teams, Outlook).

🏝️ Benefits

• Medical, Dental, & Vision Plans

• 401(k)

• FSA/HSA

• Commuter Benefits

• Tuition Assistance Plan

• Vacation and Sick Time

• Paid Parental Leave