Event Producer

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the planning and execution of innovative and intricate corporate events, such as general sessions, product launches, and multi-day conferences.

• Manage production plans from start to finish, which includes scope, timeline, budget, creative deliverables, and cue-by-cue run of show.

• Collaborate with internal teams to ensure event objectives are aligned with client goals.

• Foster innovation through practical event solutions while managing budgets, timelines, pitches, and site visits.

• Establish trusted relationships with stakeholders, including executives from Fortune 1000 companies.

• Facilitate information flow and guide clients throughout their event experience.

• Source and oversee expert vendors while ensuring that creative deliverables adhere to brand standards.

• Manage event budgets in the multi-million dollar range.

• Develop technical runs of show, coordinate speaker rehearsals, and address logistical challenges.

• Act as the primary onsite contact and decision-maker.

• Lead coordination of crews, technical rehearsals, and provide executive coaching for presenters.

• Acquire knowledge of company services, event offerings, customer-service practices, and core tools.

• Cultivate client and internal relationships to bolster client retention.

• Design client processes and pinpoint opportunities for efficiency enhancements.

• Support or lead large-scale events or series of events, including the development of run-of-show and rehearsals.

• Manage accounts independently and take ownership of onsite production for general sessions.

• Exhibit strong problem-solving skills and contingency planning abilities.

• Complete a project aimed at enhancing team efficiency and effectiveness.

⛳️ Requirements

• Minimum of 5 years of experience in the event industry, with 3 to 5 years focused on producing large-scale corporate conferences and high-profile programs.

• Proven track record in developing cue-by-cue technical runs of show and leading rehearsals, stage management, and onsite execution.

• Strong capability to navigate complex stakeholder dynamics and build trusted partnerships with Fortune 1000 executives, client teams, and vendors.

• Experience in scoping and tracking billable hours, sourcing and negotiating with vendors, and managing substantial event budgets transparently.

• Ability to excel in ambiguous situations, establish clear processes, and remain composed under pressure.

• Detail-oriented multitasking skills, accountability to deadlines, and the capacity to manage multiple overlapping projects.

• Excellent written and verbal communication abilities.

• Demonstrated kindness, commitment, and humility in professional interactions.

• Experience in show-calling is a plus.

• Familiarity with integrating AI into events, conceptualizing entertainment, planning agendas and sessions, and designing interactive attendee engagement is a bonus.

• Background in scripting and directing speechwriters, graphic designers, video editors, and other creatively technical roles is advantageous.

🏝️ Benefits

• Options for medical, dental, and vision plans.

• Employer-funded STD, LTD, life insurance, and access to EAP services.

• 401(k) with employer matching up to 4%.

• 16 PTO days (increases with tenure) plus 9 paid holidays.

• Annual profit-sharing bonus.

• 12 weeks of 100% paid parental leave (for maternity, paternity, and adoption).

• Monthly fitness reimbursement of $50.

• Monthly stipends for internet and/or cell phone expenses.

• Company donations to charities of your choice (up to $1,000 annually).

• Regular social events and opportunities for learning.

• Training opportunities to broaden exposure and understanding of event-management tools.