Event Planner

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee all facets of full-service and a la carte meeting and incentive programs of different sizes and complexities.

• Direct program planning from inception to conclusion, encompassing goals, objectives, supplier contracts, cost projections, execution, and reconciliation.

• Conduct discovery calls, engage with customers, assess meeting requirements, and involve internal stakeholders.

• Recommend destinations and submit RFPs through Cvent according to program goals, budget, and spatial needs.

• Generate precise documents and reports for clients and vendors.

• Negotiate and finalize supplier contracts for hotels/venues, ground transportation, DMCs, audio-visual production, food and beverage, activities, and other services.

• Provide meeting owners/requesters with detailed summaries of terms, deadlines, total costs, and deposits.

• Log budgets, expenses, savings, and contract executions in Cvent or relevant technology.

• Travel onsite with programs as required while representing Event Travel Management professionally and positively.

• Oversee program reconciliation, invoicing, accounts payable, and accounts receivable when necessary.

• Follow up to guarantee timely payment processing and revenue reconciliation.

• Deliver exceptional service, manage relationships with meeting owners, and provide professional recommendations.

• Secure repeat business.

• Accurately track time for project billing.

• Perform additional duties as assigned.

⛳️ Requirements

• A high school diploma or equivalent is mandatory.

• At least five (5) years of experience in event/meeting planning is required.

• CMP and/or CMM designation is preferred.

• Uphold CTM’s core values of Connect, Evolve, and Deliver.

• Maintain professional, collaborative, and supportive interactions with employees, clients, suppliers, and vendors.

• Ability to work autonomously as well as collaboratively in a team.

• Demonstrate appropriate and professional written and verbal communication skills.

• Proven ability to meet deadlines and manage multiple priorities simultaneously.

• Exhibit creative and analytical thinking with strong problem-solving and consultative abilities.

• Show composure under pressure, proactive engagement, and a desire to learn.

• Proficient in Microsoft Office Suite.

• Basic math skills are necessary.

• Capability to read and interpret various information.

• Strong attention to detail.

• Regular and dependable attendance is required.

• Comprehensive knowledge of domestic and international destinations, hotel brands, and venues.

• General understanding of RFPs, registration technologies, and online booking tools used in Events.

• Willingness to work evening hours, weekends, and extended hours during peak periods.

• Ability to travel onsite with programs and attend client meetings as needed.

• Qualified applicants applying for job openings posted in the U.S. must fulfill applicable work eligibility requirements.

🏝️ Benefits

• Company Paid Basic Life & AD&D Insurance

• Company Paid Short-Term Disability

• Voluntary Long-Term Disability Insurance

• Comprehensive Wellness Program with incentives available to reduce your medical insurance premiums.

• Supplemental Life; Accident; Cancer; Critical Illness; Identity Theft Protection; and Legal Coverage

• Three medical plan options including a High Deductible Health Plan, HMO plan (available in select states), and a Co-Pay medical plan.

• Health Savings Account (HSA) with company core contributions and matching on a per pay period basis for those enrolled in the HDHP medical plan.

• Flexible Spending Accounts

• Dependent Care Savings Account.

• Dental Insurance Plan

• Vision Insurance Plan

• 9 Company Paid Holidays including the day after Thanksgiving.

• Generous paid time off programs for vacations and sick days.

• Employee Assistance Plan with access to Talk Space Therapy.

• Family Medical Leave

• Paid Parental Leave (4 weeks)

• Maternity benefits utilizing company-paid STD, in addition to Parental Leave (4 weeks) for recovery, baby bonding, and family time.

• Bereavement Leave

• 401(k) Retirement Plan with a generous matching contribution per pay period.

• Student Loan Payment Match

• Flexible work environments and arrangements

• Retirement plan options

• Opportunities for volunteer experiences

• Walking and fitness challenges