Temporary Staff Accountant

This is a fully remote position, open to applicants in Alabama, +19 more states.

📋 Description

• Approves expense reports for the monthly processing of data into Intacct.

• Manages the user database and assigns corporate credit cards.

• Updates and maintains account expense types, ensuring data integrity.

• Addresses end-user issues within the system.

• Provides training for all new end-users.

• Processes employee and volunteer expense reports as needed.

• Verifies the accuracy of vendor invoices, expense reports, credit card statements, and other miscellaneous disbursements.

• Maintains the user database and assigns approvers for vendors.

• Reviews all documents (e.g., expense reports, vendor statements, check requests, credit card billing statements, etc.) for proper documentation, account coding, appropriate signature authorization, and timeliness.

• Resolves end-user issues within the system.

• Trains all new end-users.

• Issues or cancels corporate credit cards as necessary.

• Reviews purchases to ensure data integrity.

• Ensures that monthly payments are secured.

• Responsible for researching and resolving all accounting and documentation discrepancies.

• Interacts with suppliers, AMA employees, volunteers, and external auditors regarding all A/P-related inquiries, which includes reconciling vendor statements and providing vendor payment and history details upon request.

• Maintains and reconciles general ledger accounts such as prepaid expenses, accrued liabilities, and accounts payable on a monthly basis.

• Responsible for reviewing accounts payable aging and following up on overdue invoices and expected credit memos.

• Responsible for filing the Illinois Sales Use Tax return.

• Meets month-end close timelines, ensuring all books are accurately closed per schedule.

• Assists the Controller with forecasting expenses for cash flow purposes.

• Aids the Controller with expense actual versus budget variance analysis.

• Supports all accounts payable process improvement initiatives.

• Actively participates in the external audit process.

• Maintains complete vendor files with classification of vendor and company information, including TIN, enhancing documentation for accurate 1099 filing.

• Serves as backup for the accounts receivable position, including tracking, invoicing, and recording cash receipts.

⛳️ Requirements

• Minimum of 5 years of experience in Accounts Payable processes.

• At least 1 year of experience with Concur.

• A minimum of 1 year of experience using Intacct.

• Proficient in advanced Excel skills.

• Critical thinking abilities with a willingness to work beyond normal duties to solve problems.

• Experience in a remote work environment with a distributed team.

🏝️ Benefits

• Comprehensive benefits package including health, dental, and vision insurance.

• Opportunities for professional development and training.

• Flexible work schedule and remote work options.

• Collaborative and inclusive work environment.