Accountant – Property Management

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee daily bookkeeping tasks in QuickBooks Online, which includes categorizing transactions, performing reconciliations, and entering data.

• Ensure financial records are accurate and up-to-date across all entities and properties.

• Regularly reconcile bank and credit card accounts to maintain clean and current books.

• Accurately track rental income, security deposits, maintenance costs, and property-specific expenses.

• Process and monitor vendor invoices and payments related to maintenance, utilities, and property expenses.

• Guarantee timely payment of all bills and ensure they are properly recorded in QuickBooks.

• Keep organized records of all vendor relationships, agreements, and payment histories.

• Create and distribute regular financial reports, including P&L by property, cash flow summaries, and owner reporting packages as required.

• Proactively identify and report financial anomalies, unexpected expenses, or cash flow issues to the owner.

• Act as the main contact for tenants across all 11 long-term rental properties.

• Address tenant inquiries, maintenance requests, and concerns promptly and professionally.

• Manage lease renewals, as well as coordination for move-ins and move-outs, and tenant onboarding.

• Follow up on delinquent rents and maintain clear communication logs for all tenant interactions.

• Coordinate maintenance and repair requests by sourcing vendors, scheduling work, and ensuring completion.

• Maintain a list of reliable local vendors and contractors for both routine and emergency property needs.

• Review and approve vendor invoices for maintenance work prior to processing payment.

• Conduct periodic property condition assessments and identify items that require attention.

• Manage rental listings, screen applicants, and facilitate lease execution for vacant units.

• Monitor lease expiration dates and initiate renewal discussions with tenants in advance.

• Oversee move-out processes, including security deposit accounting and property turnover coordination.

• Stay informed on lease terms, rental amounts, and any property-specific requirements for all 11 units.

• Keep organized property files that include leases, vendor records, maintenance logs, and tenant correspondence.

• Collaborate with the owner on any matters that require decisions, approvals, or budget exceptions.

• Manage listings on Airbnb and VRBO by ensuring availability calendars are up-to-date, pricing is current, and listing content is accurate.

• Respond promptly and professionally to guest inquiries and booking requests.

• Oversee the guest communication cycle from booking confirmation through check-out and review.

• Schedule and coordinate property turnovers and cleaning between guest stays.

• Maintain relationships with local cleaning teams to ensure turnovers are completed timely and meet standards.

• Conduct or arrange post-turnover checks to ensure properties are guest-ready before each arrival.

• Provide guests with check-in instructions, house rules, and local recommendations in a friendly and professional manner.

• Address guest issues, complaints, or special requests during their stay.

• Monitor and respond to reviews to uphold strong ratings on both platforms.

⛳️ Requirements

• CPA certification and strong proficiency in QuickBooks Online — this is a non-negotiable requirement.

• Experience in full-cycle bookkeeping, including reconciliations, accounts payable, and financial reporting.

• Highly organized with exceptional attention to detail in both financial and operational tasks.

• Strong written and verbal communication skills for interactions with tenants, guests, and vendors.

• Tech-savvy and able to independently learn new software, including property management platforms, Airbnb, VRBO, or other tools.

• Self-directed and dependable — you take full ownership of your responsibilities without needing reminders from the owner.

• Comfortable managing a remote property portfolio in Montana without the necessity of physical presence.

🏝️ Benefits

• Competitive salary.

• Flexible work schedule.

• Opportunities for professional development and growth.