Technical Project Administrator – Construction

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Provide assistance to the Handover team in project administration, coordination, and delivery tasks.

• Ensure project records, documentation, and audit trails are accurately maintained using Jira, CRM systems, reports, and dashboards.

• Support Senior Technical Handover Success Managers with daily project administration, coordination, and follow-up activities.

• Aid in the onboarding of suppliers and subcontractors, which includes gathering documentation, follow-ups, and system support.

• Collaborate with suppliers, subcontractors, and internal stakeholders to facilitate project progress.

• Identify and escalate issues related to projects, documentation, or onboarding, and ensure follow-up.

• Organize project meetings, draft agendas, take minutes, and share action items.

• Assist in quality assurance processes and verify that documentation meets project standards.

• Contribute to process enhancement and preventative measures to improve project delivery results.

• Fulfill assigned CRM and administrative responsibilities while supporting team KPIs and delivery objectives.

• Work closely with project teams to ensure efficient and successful project execution.

• Undertake additional tasks as necessary.

⛳️ Requirements

• A degree in Architecture, Engineering, Construction Management, or a related technical field is required.

• Prior experience in project administration, construction administration, technical support, handover documentation, office administration, or similar roles.

• Experience in the construction, engineering, architecture, building, or technical project environments is highly valued.

• Excellent organizational skills, with the capability to manage multiple tasks, prioritize effectively, and maintain detailed project records.

• Keen attention to detail across all documentation, data entry, client communications, meeting minutes, and project records.

• Proficient in Jira, CRM systems, Microsoft Office Suite, and other project management or task-tracking tools.

• Strong communication skills, able to effectively interact with internal project teams, suppliers, subcontractors, and external stakeholders.

• Excellent written English proficiency, capable of documenting updates, meeting summaries, issues, and project information clearly.

• A proactive approach to problem-solving, with the ability to identify issues, escalate concerns, and follow through on solutions.

• Ability to adhere to quality standards, project procedures, documentation requirements, and established workflows.

• Comfortable working in a fast-paced project environment with deadlines, KPIs, and competing priorities.

• Collaborative, dependable, and capable of providing administrative support that aids in smooth project delivery.

• Must be available to work mid-shift from 5:00 PM to 2:00 AM PHT.

🏝️ Benefits

• Work from home.

• Monday to Friday; weekends off.

• Health Maintenance Organization (HMO) with coverage for 2 dependents and medical reimbursements.

• Government-mandated benefits.

• Opportunities to collaborate with leading companies in Australia and beyond.

• Training programs for career advancement.

• Engaging company outings, team activities, and wellness sessions.

• Supportive and inclusive workplace culture.

• Dedicated managers focused on your personal growth and success.

• Competitive salary and benefits.

• Additional entitlements.

• Structured career development programs.

• Equal opportunity and inclusive environment.