Team Assistant – Engineering

This is a fully remote position, open to applicants in Spain.

📋 Description

• Provide executive-level administrative assistance to the Heads of Engineering.

• Oversee and organize intricate calendars, meetings, appointments, and conference calls across various time zones.

• Manage last-minute schedule adjustments and ensure timely updates.

• Maintain and refresh administrative processes and organizational charts.

• Arrange both domestic and international travel, including flights, accommodations, ground transport, and itineraries.

• Administer travel modifications, budgets, company policies, and travel expense reporting.

• Accurately raise purchase orders and process and reconcile executive expense reports.

• Serve as the initial point of contact for supported executives, managing correspondence and inquiries.

• Organize meeting agendas, presentations, and follow-up materials.

• Collaborate closely with the CTO’s Executive Assistant to enhance communication and processes.

• Liaise with both internal and external stakeholders.

• Uphold confidentiality when managing sensitive information.

⛳️ Requirements

• Minimum of two years of administrative experience.

• Ideally, two years in an administrative or executive assistant role within a corporate or multinational setting.

• Strong written and verbal communication skills in English.

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and SharePoint).

• Knowledge of travel booking platforms, raising purchase orders, and processing expense reports.

• Exceptional organizational skills and the ability to multitask effectively.

• Proactive mindset with a "can-do" and "go-to" attitude.

• High attention to detail and accuracy.

• Capability to work under pressure and adjust to shifting priorities.

• This position may necessitate security clearance for customer projects and access to sensitive customer information.

• Background checks may require disclosure of criminal records, proof of eligibility to work, personal identification, and work history.

🏝️ Benefits

• Flexible Leave Paid Time Off policy.

• Opportunities for remote work.

• Global Wellbeing Days.

• Growth opportunities along with tools and guidance for professional development.

• Collaborate with talented colleagues, role models, and mentors.

• Experience a safe and inclusive work environment.

• Access to Employee Resource Groups available to all employees.

• Work within a culture founded on trust and accountability, providing freedom and autonomy.

• Participate in sustainability initiatives through the Environmental, Social, and Governance strategy and the Act4Good programme.