Tax Specialist

This is a fully remote position, open to applicants in Florida.

📋 Description

• Execute daily accounting tasks associated with program operations.

• Prepare and report necessary payroll taxes and tax documentation.

• Record journal entries and conduct reconciliations.

• Manage monthly bookkeeping and reconcile general ledger accounts with billing records, tax reports, and bank statements.

• Investigate state-specific regulations regarding employer and worker tax enrollment.

• Create procedures to ensure ongoing compliance with state and federal payroll tax laws and regulations.

• Register Palco with state and federal agencies to establish individuals as new employers and facilitate timely tax and labor reporting.

• Keep clients' tax accounts compliant and in good standing.

• Supervise the establishment of individuals as employers of record with state and federal authorities.

• Oversee the management of appointment of agent letters and tax identification number assignments.

• Research, compile, and devise procedures for new state-entity tax reporting processes.

• Submit tax deposits and reports, including SUTA, state income tax reports and reconciliations, IRS Forms 941 and 940, W-2, W-3, 1099, and 1096.

• Ensure timely payments of taxes, garnishments, and other liabilities.

• Reconcile workers' compensation policies and provide information for annual insurance carrier audits.

• Generate projections for budgetary estimates related to workers' compensation and other tax expenses.

• Assist with audits, reviews, year-end closeouts, tax report preparation, and various accounting projects.

• Create accounting-related reports as necessary.

• Document accounting processes and procedures.

• Maintain confidentiality of financial records.

• Suggest improvements to existing processes.

• Conduct periodic reviews of data quality.

⛳️ Requirements

• Minimum of 3 years of experience in bookkeeping, accounting, or processing.

• Proficient understanding of payroll, payroll taxes, general ledgers, and accounting or bookkeeping practices.

• Competent in using accounting software and Microsoft Excel.

• General computer proficiency.

• Capability to analyze data, interpret regulations, derive logical conclusions, and implement solutions to distinct situations.

• Ability to take ownership of processes.

• Strong communication skills, both verbal and written, with effective listening abilities.

• A 4-year college degree in a business-related field is preferred; candidates with accounting majors are favored.

🏝️ Benefits

• Generous paid time off.

• Potential for annual bonuses.

• Support for retirement savings.

• Opportunities for career advancement.

• Paid training programs.

• Access to internal and external learning opportunities.

• Collaborative work environment.

• Shared health insurance costs covered by the employer.

• Employer-paid disability insurance.

• Employer-paid life and AD&D insurance.

• Vision insurance coverage.

• Cancer insurance options.

• Voluntary life insurance available.

• Flexible remote work environment.

• Paid holidays.

• Support for work/life balance.