Talent Management Pod Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Send tailored outbound brand outreach emails daily using templates and Affinity CRM.

• Conduct systematic follow-ups every 2–3 business days for those who do not respond.

• Track and manage brand and deal pipelines within Affinity (including status, stages, and communications).

• Respond promptly to incoming RFPs and brand inquiries.

• Create targeted brand outreach lists organized by vertical and category.

• Assist with contract workflows: redlining according to the pod's guidelines, version tracking, and storage; collaborate with Greenroom (third-party legal) for final contract review.

• Oversee and monitor brand campaign deliverables (content, demos, links) and ensure client and brand satisfaction after deals are closed.

• Help with invoicing and deal documentation processes.

• Update CRM tools (Affinity, CreatorIQ, Airtable) with deal statuses and pipeline information.

• Coordinate schedules for creator calls, brand meetings, and internal pod syncs.

• Manage the inbox by filtering, drafting templated replies, and performing follow-ups as necessary.

• Arrange and coordinate team and client travel and gifting.

• Assist in maintaining the content calendar and scheduling uploads.

• Participate in daily pod stand-ups and take comprehensive meeting notes.

• Generate daily and weekly pod status reports.

• Provide on-demand operational support as required by pod leadership.

• Compile social media and content performance analytics upon request.

• Maintain creator profiles, internal rosters, and deal tracking spreadsheets.

⛳️ Requirements

• Strong sense of urgency and responsiveness; this team operates swiftly.

• Outstanding written communication skills — excellent grammar, clear messaging, and attention to detail.

• Highly organized and process-oriented — capable of managing high-volume tasks without oversight.

• Comfortable navigating ambiguity and able to independently solve problems.

• Steady demeanor — remains composed when challenges arise.

• Proficient in Google Workspace (Gmail, Docs, Sheets, Calendar).

• Familiarity with Affinity CRM, CreatorIQ, or Airtable is a plus.

• Experience in talent management, influencer marketing, or the digital creator economy.

• Knowledge of sponsorship structures on social media platforms (YouTube, Twitch, TikTok, etc.) and brand deal frameworks.

• Background in supporting a high-volume outreach function (such as sales, partnerships, or similar roles).

🏝️ Benefits

• Permanent remote work flexibility.

• Paid Time Off.

• Health Maintenance Organization (HMO) coverage.

• Annual performance bonuses.

• Dedicated coaches providing additional support and skill development.

• Opportunities for professional advancement.