Talent Acquisition Operations Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Collaborate with the Talent Acquisition Lead to create and implement processes, workflows, and standards that enable recruitment growth from 50 to hundreds of employees.

• Provide insights: identify where the process falters, slows down, or could be optimized — and develop solutions.

• Set up operational rigor and documentation to ensure that effective hiring practices are repeatable and not reliant on any single individual.

• Manage Greenhouse as the primary system of record — overseeing configuration, structure, hygiene, and discipline.

• Maintain clean, up-to-date, and reliable data, ensuring that every report and decision is based on solid information.

• Generate weekly, monthly, and quarterly reports on KPIs and OKRs, highlighting significant trends.

• Facilitate coordination throughout the entire recruiting pipeline — across all departments and stages — ensuring that searches progress smoothly and adhere to standards.

• Organize interviews with hiring managers, panels, and candidates, ensuring no details are overlooked.

• Prioritize searches according to benchmarks and metrics to achieve business objectives.

• Uphold a candidate experience that demonstrates our commitment to valuing our people, from start to finish.

• Assist with company research, sourcing, and initial candidate outreach using LinkedIn and other tools when searches require additional support.

⛳️ Requirements

• 3–5 years of experience in talent acquisition operations or coordination, with strong project management skills.

• Extensive, hands-on experience with Greenhouse — you have managed an ATS, not just used one.

• A builder's mindset: you don’t just follow a process; you identify opportunities for improvement and implement changes.

• Proficient in data analysis — able to extract, structure, and interpret recruiting metrics, and you enjoy working with spreadsheets.

• Exceptional organizational skills, unwavering follow-up, and a keen attention to detail.

• Excellent written and verbal communication skills, along with the ability to collaborate effectively with senior stakeholders.

🏝️ Benefits

• Competitive salary and comprehensive benefits package — including a 401(k) with matching, medical, dental, vision coverage, and equity opportunities for full-time employees.

• Flexible remote work options.

• Unlimited Responsible Paid Time Off (PTO).

• A direct role in the growth of a cash-flow-positive company, where your contributions have a visible impact on Nift's revenue, growth, and scale.