TA Specialist

This is a fully remote position, open to applicants in Philippines, +4 more countries.

📋 Description

• Design and implement targeted sourcing strategies to attract qualified Licensed Behavior Analysts in NYC, Long Island, and Westchester County.

• Manage and post LBA job openings across professional platforms, ABA networks, university partnerships, and licensure boards.

• Conduct outreach and screening calls to evaluate qualifications, licensure status, and availability.

• Organize interviews with the HR Director and clinical leadership team.

• Extend job offers and oversee pre-hire documentation processes.

• Maintain an active candidate pipeline for Licensed Behavior Analysts.

• Assist BCBAs in navigating the New York State LBA application and licensure processes.

• Monitor accreditation progress and maintain necessary documentation.

• Ensure that LBAs-in-process are not assigned to billable clinical roles until full licensure is obtained.

• Facilitate Medicaid provider enrollment and submit required documentation.

• Track enrollment status and address any delays that arise.

• Keep Medicaid enrollment records updated in the HRIS.

• Communicate enrollment timelines effectively to the clinical operations team.

• Escalate issues related to enrollment denials, revalidations, and compliance to the HR Director.

• Monitor LBA license expirations, Medicaid revalidation deadlines, and continuing education requirements.

• Send reminders for renewals at least 90 days prior to credential expiration.

• Remove or flag LBAs with lapsed credentials from active clinical assignment status.

• Ensure 100% compliance with credentialing requirements and maintain audit-ready credentialing files.

• Enter and update LBA information and credentialing milestones in the HRIS.

• Generate HRIS reports on headcount, credential status, and pipeline metrics.

• Address data discrepancies in a timely manner.

• Support audits, regulatory reviews, compliance initiatives, onboarding materials, credential tracking tools, and process improvements.

• Participate in HR team meetings and contribute to department-wide workflow enhancements.

• Report directly to the HR Director.

⛳️ Requirements

• High school diploma or GED is required.

• An Associate's or Bachelor's degree in Human Resources, Healthcare Administration, Business, or a related field is preferred.

• A minimum of 2 years of experience in recruiting, credentialing, provider enrollment, or HR operations is required.

• Prior experience in a healthcare, behavioral health, or ABA setting is strongly preferred.

• Experience with Medicaid provider enrollment processes is highly preferred.

• Familiarity with New York State LBA licensure requirements and the BCBA-to-LBA pathway is a significant advantage.

• Prior HRIS administration experience is required; experience with Zoho or similar platforms is preferred.

• Strong organizational and project management skills are essential.

• Clear and professional written and verbal communication skills are necessary.

• High attention to detail and a commitment to maintaining zero-defect credentialing records is required.

• Ability to handle sensitive professional and regulatory information with discretion.

• Self-directed with the ability to meet compliance deadlines without prompting.

• Understanding of ABA therapy service delivery and the clinical role of the LBA in a Medicaid-funded service model is essential.

• Proficiency with HRIS platforms, spreadsheet tracking tools, and professional communication platforms is required.

• A primary internet connection with a minimum speed of 15 Mbps is necessary.

• A backup internet connection with at least 10 Mbps that can support work during a power outage is required.

• A primary desktop or laptop with an Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or equivalent processor is needed.

• A minimum of 8 GB RAM is required.

• A backup device that meets or exceeds Intel Core i3 performance and remains functional during power interruptions is necessary.

• A functioning webcam is required.

• A noise-canceling USB headset is necessary.

• A quiet, dedicated home office space is required.

• A smartphone for communication and verification purposes is necessary.

🏝️ Benefits

• A fun, inclusive, and innovative culture that values unique contributions and promotes professional growth.

• Daily opportunities to learn, innovate, and excel.

• Career advancement opportunities and resources.

• Flexible work-from-home options or the ability to work from any chosen location.

• A work-life balance with no stressful commutes.