Subcontract Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Draft and distribute RFPs and RFIs to subcontractors.

• Prepare, negotiate, award, and manage subcontracts, purchase orders, task orders, and modifications.

• Integrate and confirm FAR/DFARS clauses and prime contract flowdowns.

• Perform cost and price analysis and assist in price reasonableness evaluations.

• Evaluate subcontractor proposals and aid in source selection and sole-source justifications.

• Oversee subcontractor performance, deliverables, schedules, and invoicing.

• Process change orders and contract modifications while resolving disputes and claims with Legal.

• Ensure adherence to small business subcontracting plans and report on objectives.

• Confirm subcontractor eligibility, including SAM registration, debarment checks, CAGE code, and certifications.

• Assist with DCAA, DCMA, and CPSR audits and assessments.

• Maintain auditable subcontract files and ERP/contract management documentation.

• Support government property, ITAR/export compliance, and consent-to-subcontract obligations.

• Facilitate subcontract closeout, including final invoices, claim releases, and property disposition.

• Generate status reports, metrics, and forecasts.

• Demonstrate professional conduct, dependable attendance, and alignment with company culture.

⛳️ Requirements

• Proficient understanding of FAR, DFARS, and cost accounting standards (CAS) as they relate to subcontracting.

• Excellent written and verbal communication skills with a keen attention to detail.

• Familiarity with Microsoft Office and an ERP or contract management system (e.g., Deltek, SAP, Oracle, Unanet).

• Bachelor’s degree in Business, Contracts Management, Supply Chain, Finance, or a related field, or a comparable combination of education and experience.

• A minimum of 3 years of subcontract or procurement administration experience in support of U.S. Government prime contracts.

• Background in cost and price analysis and negotiation.

• Capability to obtain and maintain a DoD clearance.

• U.S. Citizenship is required.

• Professional certifications such as CFCM, CPCM (NCMA), CPSM, or CPPB are preferred.

• Experience with a DCMA-approved purchasing system or CPSR is desirable.

• Familiarity with FAR Part 15, Part 12, and Part 44 subcontracting requirements is preferred.

• Knowledge of cyber compliance (NIST SP 800-171 / CMMC) is advantageous.

• Experience with cost-type and fixed-price subcontracts on major defense programs is preferred.

🏝️ Benefits

• 401(k) retirement plan.

• Comprehensive medical, dental, vision, disability, and life insurance group coverage, with a portion of premiums covered by the company.

• Professional development funding.

• Employee Assistance Plan (EAP) offering counseling, legal assistance, and child and elder care support.

• Remote work options.

• Occasional travel opportunities.