State Reporting Administrative Assistant I

This is a fully remote position, open to applicants in Minnesota.

📋 Description

• Ensure accurate maintenance of student records within the Student Information System (SIS) Qmlativ.

• Reconcile data across the learning management system, Pearson Online Classroom, and the Student Information System (SIS) Qmlativ.

• Conduct audits to detect and address data discrepancies.

• Collaborate with the Enrollment, Attendance, Special Education, Counseling, and Leadership teams to collect and verify student information.

• Oversee student enrollment, withdrawal, attendance, demographic, residency, and course information to ensure compliance with state reporting standards.

• Communicate with other school district MARSS Coordinators and school personnel regarding student data and discrepancies.

• Monitor special programs such as English Learners (EL), PSEO, 504, and MKV, ensuring accurate information entry into the SIS.

• Assist the Minnesota Transitions Charter School District MARSS Coordinator with annual MARSS reporting and other state-mandated data collections.

• Keep track of reporting deadlines and guarantee timely submission of necessary data.

• Uphold the confidentiality of student records in accordance with FERPA and institutional policies.

• Provide administrative support during peak operational periods, including withdrawals, state reporting, student records management, enrollment, attendance, truancy, and front desk coverage.

• Respond to incoming front desk calls during times when the Receptionist is unavailable.

• Offer training and ongoing support to new staff members.

• Assist the Administrative Assistant team with special projects and initiatives.

• Perform other duties as assigned.

⛳️ Requirements

• High school diploma or GED equivalent.

• 1-2 years of relevant administrative experience preferred.

• Proficient in Microsoft Office tools and web-based applications.

• Skilled in Google applications (Mail, Calendar, Drive, Hangouts, Documents, etc.).

• Intermediate proficiency in Microsoft Excel.

• Ability to manage multiple tasks in a fast-paced environment.

• Strong interpersonal skills and attention to detail.

• Exceptional communication abilities, both verbal and written.

• Customer-focused mindset.

• High degree of adaptability.

• Capacity to maintain privacy and confidentiality (FERPA).

🏝️ Benefits

• Prospective Employee Benefits Page