Administrative Assistant – Contract

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist the Executive Assistant in overseeing intricate and frequently evolving executive leadership calendars.

• Manage external scheduling for teams that engage directly with clients.

• Aid in the arrangement of domestic travel and accommodations.

• Accurately and punctually handle the monthly expense reports for Executive Leadership, including receipts and reimbursement processes.

• Provide support for onsite events and team gatherings, which includes reserving meeting spaces, coordinating accommodations, managing catering, and researching venues for team dinners, client meetings, and social hours.

• Offer coverage for the Executive Assistant during their absences to ensure continuous support.

• Collaborate effectively with individuals at various levels and with diverse personalities, perspectives, and communication styles.

• Assist the People Operations team with various administrative tasks as they arise.

• Manage highly sensitive and confidential information with the utmost care and discretion at all times.

⛳️ Requirements

• Previous experience in an administrative support capacity.

• Experience working in a startup or small technology company.

• Proven ability to manage complex calendars.

• Demonstrated experience in supporting onsite events, meeting logistics, and venue research.

• Exceptional attention to detail and a commitment to high accuracy.

• Strong skills in both internal and external scheduling, particularly with complex and frequently changing calendars.

• Proficient in Microsoft Outlook and Slack.

• Highly organized, capable of thriving in a fast-paced and dynamic environment.

• Effective prioritization skills with a proven track record of meeting deadlines.

• Adaptable and able to quickly adjust in response to changing business needs.

• Strong ability to follow through on multiple concurrent priorities.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Comprehensive health and wellness benefits.

• Opportunities for professional development and growth.

• Flexible working hours and the option for remote work.

• A collaborative and inclusive company culture.