Administrative Assistant

This is a fully remote position, open to applicants in California.

📋 Description

• Provide administrative support for the Career Catalyst Service, including overseeing the Salesforce ticketing system.

• Conduct password resets as needed.

• Monitor and audit employment and worksite documentation.

• Assist with training for clients and employees.

• Enter data accurately and conduct audits in Salesforce and Workday platforms.

• Generate reports as required.

• Offer administrative assistance for both internal and external meetings, including complex scheduling tasks.

• Regularly check for any scheduling conflicts.

• Prepare for meetings (including creating agendas and coordinating contributions from staff).

• Take detailed notes during meetings.

• Conduct meeting follow-ups (including tracking action items, sending reminders, and scheduling subsequent meetings).

⛳️ Requirements

• Relevant AA/AS degree, certifications, or equivalent work experience.

• At least 12 months of experience in an administrative role within an office setting.

• Proven track record in customer service is essential.

• Prior knowledge of human resources processes related to hiring, payroll, and termination is preferred.

• Experience with Salesforce is preferred.

🏝️ Benefits

• Competitive compensation package.

• Generous paid time off (PTO).

• Paid holidays throughout the year.

• Comprehensive medical, dental, and vision insurance plans.

• Flexible Spending Accounts available.

• Health Savings Accounts (HSA) offered.

• Access to an Employee Assistance Program (EAP).

• Wellness offerings for employees.

• Participation in the CalPERS retirement program.

• Optional 403(b) and 457 retirement plans.

• Carrot reproductive health and fertility support.

• Tuition reimbursement for further education.

• Recognized as a Public Service Loan Forgiveness certified employer.