Administrative Assistant, Retail Operations

This is a fully remote position, open to applicants in Canada.

📋 Description

• Assist with administrative duties including budgeting, expense reporting, and preparing general reports or other presentation materials to facilitate functional work.

• Offer support for meetings, training sessions, seminars, events, coffee tastings, and business travel for departmental partners.

• Provide calendar management for multiple leaders and/or a team.

• Aid in the onboarding/offboarding process for district managers, including securing necessary computer equipment.

• Organize and maintain virtual filing systems.

• Respond to phone inquiries and written requests for information.

• Conduct research on various issues and compile information.

• May index records and pertinent information.

• Identify and implement strategies to enhance workflow, organization, and communication.

• Act as a primary contact for distributing materials and conveying standard operating procedures.

• Address requests for information effectively.

• Cultivate strong relationships with operational leaders.

⛳️ Requirements

• 3-5 years of administrative experience.

• Background in providing administrative support in multi-unit/multi-leader environments.

• Exceptional verbal and written communication skills.

• Strong attention to detail.

• Proficient in Microsoft Word, Excel, Access, PowerPoint, Outlook, and Microsoft Teams.

• In-depth knowledge of office procedures and general office equipment.

• Ability to foster trust-based and collaborative relationships with cross-functional partners.

• Capacity to recommend changes in strategies, concepts, and solution designs as part of a team.

• Skill in prioritizing tasks, meeting deadlines, and managing multiple projects in a dynamic, fast-paced environment.

• Capability to handle confidential and sensitive information appropriately.

🏝️ Benefits

• Tuition reimbursement.

• Health coverage with multiple plans available.

• Stock and savings programs, including our Future Savings plan and Bean Stock.

• Flexible scheduling options.

• Opportunities for paid time off.