Real Estate Sales Admin Assistant

This is a fully remote position, open to applicants in Australia.

📋 Description

• Allocate your time to assist our Business Development Manager (BDM) as well as our Operations/Executive Lead.

• Support with CRM data entry, updating client profiles, and monitoring pipeline stages.

• Create pre-listing kits, organize property appraisal documents, and send follow-up emails to potential clients.

• Help in coordinating digital marketing materials, scheduling social media posts, and crafting email newsletters to engage the BDM’s database.

• Arrange schedules, set reminders, and manage inbox organization to ensure all important tasks are addressed.

• Prepare real estate documentation, coordinate meeting agendas, and perform general data entry.

• Serve as a friendly and approachable point of contact via email or phone for clients, tenants, and vendors.

⛳️ Requirements

• Prior experience as a Virtual Assistant, ideally in the Real Estate sector (Property Management or Sales support is highly advantageous).

• An exceptionally lively, positive, and enthusiastic personality with a "can-do" mindset.

• Excellent verbal and written communication skills in English.

• Familiarity with real estate CRMs (such as Rex, PropertyMe, Vault, or similar), Project Management tools (like Asana, Trello), and the Google Workspace / Microsoft 365 suite.

• Strong organizational abilities with the capacity to handle competing priorities from two distinct managers.

🏝️ Benefits

• A supportive, energetic, and collaborative team environment.

• Fully remote working option.

• Standard business hours (to align with the client's time zone).

• 15 days of vacation per year.

• Competitive company benefits.