Staff Accountant

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Take ownership of the entire accounts payable process for all corporate, fund, and project entities, from the intake of invoices through to payment and record-keeping.

• Manage vendor invoices, subcontractor billings, and employee expense reports using bill.com/Intuit Enterprise Suite, ensuring precise coding for entities, projects, and job costs.

• Prepare weekly payment runs for ACH, checks, and wire transfers.

• Reconcile activities within bill.com to Intuit Enterprise Suite.

• Maintain vendor master data, including W-9 forms, insurance certificates, and lien waivers.

• Keep commitment ledgers for agreements with general contractors and subcontractors.

• Monitor contract values, approved change orders, billings to date, retainage held, and remaining commitments for each project.

• Review monthly AIA G702/G703 pay applications against the schedules of values.

• Track change orders, compute and document retainage withheld, and gather lien waivers.

• Reconcile commitment ledgers to job cost details and the general ledger on a monthly basis.

• Provide reporting on committed versus incurred versus remaining budget to the Controller and development team.

• Prepare and post recurring journal entries.

• Conduct monthly bank and balance-sheet reconciliations across various entities.

• Assist the Controller with the monthly book closing process.

• Prepare and send out monthly development management fee invoices.

• Reconcile intercompany billings and balances among entities.

• Monitor daily cash positions and assist with other accounts receivable functions.

• Support payroll entry activities.

• Provide documentation for annual audits, tax return preparation, and requests from lenders or investors.

• Report directly to the Controller and assist with accounting operations for a growing real estate private equity firm.

⛳️ Requirements

• A Bachelor's degree in Accounting, Finance, or a related discipline.

• CPA/CA certification or progress towards this qualification is a plus.

• 2–4 years of accounting experience, specifically with hands-on ownership of accounts payable.

• Familiarity with US GAAP and full-cycle month-end close processes.

• Experience with bill.com and Intuit Enterprise Suite is strongly preferred; QuickBooks Online experience will be considered as a substitute for Intuit Enterprise Suite.

• Strongly preferred experience in accounting for construction or real estate development, including familiarity with long-term contracts, AIA pay applications, change orders, retainage, and lien waivers.

• Comfort in tracking committed costs against contract values and budgets across multiple concurrent projects.

• Multi-entity accounting experience is a significant advantage, especially with preparing intercompany billings and reconciling intercompany balances.

• Proficient Excel skills, including the use of pivot tables, lookups, and managing large data sets.

• Exceptional attention to detail coupled with strong organizational abilities.

• Capability to handle a high volume of invoices across multiple entities.

• Excellent verbal and written communication skills in English.

• Ability to collaborate effectively with vendors, project managers, and executive leadership.

• A proactive self-starter who thrives in a fast-paced, growing environment.

🏝️ Benefits

• A fully remote working environment.

• A culturally diverse and highly connected team.

• Opportunity to engage with a real estate private equity firm and innovative companies.

• Exposure to multifamily, build-to-rent, hospitality, and value-add real estate development projects.