Special Education Registrar

This is a fully remote position, open to applicants in Oklahoma.

📋 Description

• Organizes and maintains school records systematically;

• Collaborates with registrars to obtain any missing documentation;

• Ensures that all students' records are current and files are complete as mandated by the state's Department of Education (DOE);

• Processes record requests from external School Systems/Agencies within the designated timeframe;

• Aids in routine file audits to guarantee compliance, including confirming the availability of necessary documents;

• Reaches out to school districts to gather student records information for the identification of at-risk students as required;

• Engages with parents in a tactful and sensitive manner, ensuring confidentiality is upheld in all job-related matters;

• Keeps electronic and paper files updated in preparation for monthly audits of records related to Federal Income Forms and at-risk indicators;

• Generates withdrawal reports weekly and ensures all systems are updated accurately and appropriately;

• Guarantees compliance with the Family Educational Rights and Privacy Act (FERPA) by school personnel.

⛳️ Requirements

• High school diploma or equivalent qualification;

• One (1) year of relevant work experience or a suitable combination of education and experience;

• Capability to successfully pass the required background check;

• Proven organizational skills and familiarity with systematic filing practices;

• Ability to work effectively as part of a team of office professionals;

• Strong verbal and written communication abilities;

• Proficient in using web-based database systems to enter and track educational information;

• Capacity to handle multiple tasks efficiently;

• Basic proficiency in Microsoft Outlook, Word, and Excel;

• Ability to pass the required background check.

🏝️ Benefits

• Reasonable accommodations may be provided to enable individuals with disabilities to perform essential job functions.

• The role requires the ability to work independently, typically for 40+ hours each week.