Site Budgeting and Contracting Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Prepare, negotiate, and facilitate the execution and retention of site agreements, confidentiality agreements, letters of indemnification, and other contracts for Sponsors.

• Engage in direct negotiations with assigned sites regarding clinical trial agreements, budgets, payment terms, ancillary agreements, and amendments.

• Monitor, negotiate, and secure approval for Site Agreements and templates on behalf of clinical study teams.

• Maintain and update the Site Agreement Management System (SAMS) along with departmental contract tracking systems.

• Identify and escalate contracting challenges to line management or relevant stakeholders.

• Oversee assigned studies in alignment with Sponsor requirements.

• Handle contract administration tasks, including securing approvals, tracking contract and signing status, notifying team members of executed contracts and values, and managing the scanning and filing of contracts.

• Provide regular status updates to management on open contracts and any outstanding issues.

• Draft, negotiate, review, and process contracts in line with departmental practices and policies.

• Implement ICH GCP principles and adhere to quality standard procedures.

• Recognize obstacles within the contracting process and collaborate with relevant teams to minimize delays.

• Communicate with clinical study teams regarding contract specifics, timelines, and status updates.

• Assist in the development and enhancement of departmental processes and procedures.

• Complete timesheets, required training documentation, expense reports, and other designated responsibilities.

⛳️ Requirements

• Bachelor’s degree (LLB, JD, BA, or BS) is preferred.

• A minimum of 2–4 years of experience or an equivalent combination of education and experience.

• Capability to articulate data to support data-driven decision-making.

• Knowledge and comprehension of clinical study protocols and schedules of assessments.

• Strong organizational, decision-making, communication, and negotiation abilities.

• Excellent teamwork, interpersonal, and problem-solving skills.

• High proficiency in Microsoft Office applications.

• Experience with grant management systems.

• Fluent in business English, both oral and written.

• Ability to apply ICH GCP principles and comply with quality standard procedures.

🏝️ Benefits

• Medical insurance

• Dental insurance

• Vision insurance

• Life insurance

• Short-term disability (STD)

• Long-term disability (LTD)

• 401(K)

• Paid time off (PTO) or Flexible time off (FTO)

• Company bonus where applicable