Senior Union Payroll Specialist

This is a fully remote position, open to applicants in Illinois.

📋 Description

• Accurately process complex payrolls for both the U.S. and Canada in a timely manner.

• Ensure adherence to federal, state, provincial, union, prevailing wage, and certified payroll regulations.

• Review calculations related to wages, deductions, withholdings, taxes, fringe benefits, and any employee changes.

• Administer payroll for union members, including reporting on union fringe and ensuring compliance with union agreements.

• Oversee processing and reporting of prevailing wage and certified payroll.

• Reconcile payroll, tax, and banking accounts on a monthly, quarterly, and annual basis.

• Identify potential risks and rectify payroll discrepancies.

• Maintain compliance with wage and hour laws, union agreements, payroll regulations, and reporting requirements.

• Coordinate payroll-related projects, track action items, follow up with stakeholders, and drive initiatives to completion.

• Lead the daily prioritization of payroll tasks.

• Communicate with stakeholders to resolve payroll issues, tax inquiries, and system enhancements.

• Provide support for the recently implemented Workday environment and foster continuous improvement in payroll operations.

⛳️ Requirements

• Construction experience is essential.

• Experience with prevailing wage is required.

• Union experience is mandatory.

• Minimum of 3 years of experience in multi-state payroll processing.

• At least 3 years of experience in union payroll processing and reporting.

• A minimum of 3 years of experience related to prevailing wage.

• At least 3 years of advanced payroll processing experience.

• Intermediate to expert-level proficiency in Excel, including skills in pivot tables, VLOOKUPs, and macros.

• Quick adaptability to new systems is necessary.

• Experience with job costing and allocating payroll expenses to projects is required.

• Familiarity with union environments and managing complex union payrolls is essential.

• A bachelor's degree in accounting, finance, or a related field is preferred.

• Certified Payroll Professional (CPP) certification is also preferred.

🏝️ Benefits

• Medical, dental, and vision coverage.

• Critical illness, accident, and hospital insurance.

• 401(k) retirement plan with options for pre-tax and Roth post-tax contributions.

• Voluntary life insurance and AD&D for employees and dependents.

• Short-term and long-term disability coverage.

• Health Spending Account (HSA).

• Transportation benefits available.

• Employee Assistance Program.

• Paid time off, including vacation and sick leave.