Senior Trade Show and Event Manager

This is a fully remote position, open to applicants in United States, +1 more country.

📋 Description

• Oversee the execution of assigned trade shows and events from the planning phase to on-site delivery and post-event wrap-up.

• Manage booth design and production, food and beverage orders, vendor coordination, supply management, shipping, signage, audiovisual requirements, transportation, hotel accommodations, and on-site setup and dismantling.

• Develop and maintain event timelines, run-of-show documents, production schedules, checklists, and deadlines.

• Act as a hands-on onsite event leader and address any issues that arise during the event.

• Handle event registration and ticketing, manage attendee lists and RSVPs, and ensure accurate registration information is maintained.

• Utilize Cvent and internal tracking systems for attendee registration, communications, and overall event logistics.

• Monitor event supplies, collateral, inventory, orders, warehouse requests, shipments, and materials.

• Manage multiple simultaneous events while coordinating with internal stakeholders, vendors, and strategic partners.

• Assist in contract negotiations and serve as the primary point of contact for all event-related communications.

• Track budgets, purchase orders, invoices, vendor payments, expenses, and all financial documentation.

• Identify budget variances and ensure alignment with approved financial objectives.

• Evaluate post-event ROI and attribution, including lead tracking, pipeline impact, and engagement metrics.

• Analyze attendee feedback and performance data.

• Prepare post-event recaps, reports, insights, outcomes, and recommendations.

• Coordinate timely follow-up and lead handoff to the sales team.

⛳️ Requirements

• 8–12+ years of pertinent experience in executing trade shows, conferences, and events, with a strong emphasis on hands-on logistics and event delivery.

• Willingness to travel approximately 30%–40% of the time, including evenings and weekends, to facilitate on-site event execution.

• Strong project management capabilities.

• Exceptional attention to detail with the ability to manage tight timelines across various priorities.

• Capacity to perform effectively in high-pressure, fast-paced, deadline-driven environments.

• Strong sense of ownership and accountability.

• Advanced proficiency in Microsoft Office suite.

• Familiarity with collaboration tools such as Teams and SharePoint.

• Advanced knowledge of Cvent is preferred.

• Experience with other event management platforms is a plus.

• CMP or similar industry certification is advantageous.

• A bachelor’s degree is preferred.

🏝️ Benefits

• Comprehensive health and wellness programs.

• Eligibility for bonuses.

• Fully remote work arrangement.