Corporate Events Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist in the planning and execution of Global Connect, StarRez’s premier user conference, from initial planning stages to onsite delivery and post-event follow-up.

• Manage specific event workstreams while maintaining timelines, task lists, project plans, and event documentation.

• Help coordinate venues, hotel accommodations, catering services, audiovisual needs, transportation, signage, registration, event materials, and onsite activities.

• Support regional Connect events, including APAC Connect and EMEA Connect, in collaboration with Marketing and regional teams.

• Aid in organizing customer events, partner programs, and selected industry events.

• Facilitate attendee registration, communication, onsite participation, follow-up inquiries, troubleshooting, surveys, and feedback collection.

• Coordinate with venues, hotels, production partners, caterers, and various vendors.

• Oversee event materials, signage, branded assets, supplies, inventory management, and shipping logistics.

• Monitor expenses, invoices, purchase orders, and budget adjustments.

• Assist with onsite setup, registration, speaker support, room management, run-of-show activities, and event teardown.

• Communicate deadlines, requirements, and updates to internal stakeholders across APAC and EMEA.

• Ensure consistent StarRez branding, messaging, signage, and event materials throughout the event.

• Collect and organize data related to registration, attendance, engagement, feedback, and budget metrics.

• Support post-event reporting, documentation, team debriefs, and enhancements to event organization and attendee experiences.

• Report to the Director of Corporate Marketing.

⛳️ Requirements

• A minimum of 2 years of experience in event coordination, conferences, or a related field.

• Proven experience in supporting in-person events, conferences, meetings, customer programs, or similar experiences.

• Exceptional organizational skills with the ability to manage intricate details, tight deadlines, and competing priorities.

• Strong attention to detail and follow-through capabilities.

• Excellent written and verbal communication skills.

• Proficient in collaborating with multiple internal stakeholders and external vendors.

• Familiarity with common productivity and collaboration tools, with a quick learning ability for new event technologies.

• Willingness and ability to travel domestically and internationally to support key events.

• Preferred experience in supporting customer conferences, user conferences, corporate events, or B2B events.

• Desirable background in SaaS, technology, higher education, hospitality, associations, or other customer-focused environments.

• Preferred familiarity with event registration platforms, project management tools, and event technology.

• Experience coordinating speakers, session schedules, attendee registration, or onsite event logistics is preferred.

• Background in working with venues, hotels, caterers, audiovisual providers, or other event vendors is preferred.

• Ability to thrive in a fast-paced environment where priorities and event requirements may shift is preferred.

• A proactive approach with a readiness to assist wherever necessary is preferred.

• Strong interpersonal skills and a passion for creating welcoming and well-organized experiences are preferred.

🏝️ Benefits

• Performance-based bonus opportunities.

• Flexible remote work arrangement.

• Travel opportunities, with up to 30% domestic and international travel.