Senior Proposal Coordinator

This is a fully remote position, open to applicants in Ohio.

📋 Description

• Oversee proposal activities throughout the entire lifecycle, from initiation to submission.

• Manage small proposals or Task Orders independently, ensuring compliance, accuracy, and timely submission.

• Assist with complex proposals by coordinating scheduling, content development, compliance verification, and document management.

• Monitor opportunities using NextStage, GovWin, SAM.gov, and various business development platforms.

• Aid in writing, editing, desktop publishing, compliance matrices, outline creation, and final production.

• Support the formatting, compilation, and quality assurance of proposal volumes in collaboration with Pricing and Contracts.

• Maintain proposal libraries, templates, resumes, past performance records, and reusable content.

• Work collaboratively with Capture Managers, Proposal Managers, Subject Matter Experts (SMEs), and internal stakeholders.

• Contribute to the documentation of processes, templates, and lessons learned.

• Keep track of deadlines, action items, and updates on status.

• Format and edit proposal documents to adhere to customer specifications and internal quality standards.

• Facilitate color team reviews, incorporate feedback, and prepare final deliverables.

• Ensure proposals meet solicitation requirements and maintain a consistent corporate voice and messaging.

• Contribute to ongoing improvement within the Proposal Team.

⛳️ Requirements

• Knowledge of federal procurement processes and solicitation structures, including RFP, RFQ, and RFI.

• A minimum of 3 years of experience in federal proposal coordination.

• Practical experience in supporting RFPs, RFQs, RFIs, Task Orders, OTAs, and CSOs.

• Capability to handle multiple tasks and deadlines in a dynamic environment.

• Experience in proposal writing, editing, formatting, and compliance review.

• Excellent communication and collaboration skills with a diverse range of stakeholders.

• Proficient in MS Office, SharePoint, and other collaborative platforms.

• Leadership and management skills for engaging stakeholders.

• Shipley certification or similar capture methodologies is preferred.

• APMP certification is preferred.

• Familiarity with AI-enabled proposal software is preferred.

• Experience or willingness to learn about SBIR Phase III, OTAs, CSOs, and Consortia.

• Experience with NextStage CRM is preferred.

🏝️ Benefits

• Healthcare.

• Financial support in cases of illness, injury, disability, loss of work, or death.

• Health savings accounts.

• Retirement plans.

• Paid time off.

• Paid holidays.

• Reimbursement for education and training programs.

• Competitive benefits and compensation package.