Bid & Proposal Coordinator

This is a fully remote position, open to applicants in Texas.

📋 Description

• Oversee the complete bid and proposal process for commercial, industrial, and government projects.

• Manage timelines, deliverables, and submission schedules to ensure timely completion.

• Act as the main liaison across Sales, Supply, Transportation, Finance, Legal, Operations, and other business partners.

• Collect, organize, and monitor information necessary for customer proposals and bid submissions.

• Evaluate bid requirements and ensure that submissions are precise, comprehensive, and compliant.

• Prepare, edit, organize, and maintain proposal documents along with supporting materials.

• Assist with contract administration and related documentation needs.

• Contribute to identifying process enhancements that boost efficiency, consistency, and quality of submissions.

• Keep organized records, tracking tools, and proposal libraries.

⛳️ Requirements

• 3–5 years of experience in proposal management, project coordination, contract administration, project management, change management, sales operations, procurement coordination, or a similar role.

• Strong organizational and project management capabilities.

• Ability to handle multiple deadlines and competing priorities at the same time.

• Experience in coordinating activities among various teams and stakeholders.

• Proven track record of influencing and advancing progress without direct authority.

• Exceptional attention to detail and a strong commitment to accuracy.

• Excellent written, verbal, and interpersonal communication abilities.

• Proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook.

• Experience with proposals, bids, RFPs, RFQs, or contract processes is preferred.

• Experience supporting government, commercial, industrial, or public-sector opportunities is preferred.

• Background in energy, fuel, logistics, transportation, engineering, construction, or related industries is preferred.

• Familiarity with proposal management, contract administration, procurement, or project management tools is preferred.

🏝️ Benefits

• 10% annual bonus opportunity.

• Comprehensive benefits package.

• Equal opportunity/affirmative action employment.