Senior Proposal Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee proposal activities for various federal pursuits concurrently.

• Monitor proposal timelines, action items, and deadlines to guarantee prompt completion of deliverables.

• Assist proposal managers throughout the entire proposal lifecycle from pre-RFP to submission and archival.

• Organize kickoff meetings, review sessions, status meetings, and production schedules.

• Help ensure that proposal efforts remain structured, compliant, and in line with solicitation requirements.

• Perform thorough quality-control reviews of proposal documents before internal review and submission.

• Verify proposal content against solicitation requirements, amendments, and instructions.

• Aid in the development and upkeep of compliance matrices and requirements tracking.

• Ensure that amendments, RFIs, and proposal correspondence are appropriately distributed and stored upon receipt.

• Maintain meticulous attention to detail in all proposal deliverables, trackers, and communications.

• Sustain organized proposal file structures and version control standards.

• Manage proposal templates, resumes, past performance records, graphics, and reusable content libraries.

• Assist in the formatting and production of proposal deliverables using Microsoft Office and Adobe InDesign.

• Resolve document formatting and production issues, escalating concerns when additional support is required.

• Help prepare final submission packages for delivery.

• Collaborate effectively with proposal managers, business development, capture teams, pricing, technical SMEs, subcontractors, and teaming partners.

• Proactively inform proposal leadership and team members of schedule changes, missing information, risks, and action items.

• Ensure visibility and transparency across proposal teams through timely and accurate communication.

• Early escalation of technical, schedule, or production risks to mitigate proposal submission risk.

• Support drafting, editing, and formatting non-technical proposal sections such as Corporate capabilities, Past performance, Management approaches, and Executive summaries.

• Review proposal content for grammar, consistency, formatting, and compliance.

• Contribute to the continuous improvement of proposal processes, templates, trackers, and best practices.

• Assist in refining SOPs, workflows, and proposal management tools.

• Support onboarding and training initiatives for proposal standards and processes as necessary.

⛳️ Requirements

• 3–5+ years of experience in federal proposal coordination, proposal management, or related GovCon functions.

• Strong grasp of the federal proposal lifecycle and solicitation requirements.

• Demonstrated ability to manage multiple simultaneous proposal efforts in deadline-driven environments.

• Excellent organizational, communication, proofreading, and editing skills.

• Ability to work independently while fostering strong collaboration across teams.

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Required hands-on proficiency with Adobe InDesign, including document formatting and production support.

• Familiarity with FAR/DFARS and federal procurement processes.

• Experience in supporting capture and business development efforts.

• Experience with platforms such as GovWin, SAM.gov, BidSpeed, Egnyte, SharePoint, or similar.

• Background in supporting A/E/C, construction, facilities, IT, or professional services proposals.

• Understanding of small business programs and joint venture environments.

🏝️ Benefits

• Indian Preference Exercised: Prairie Band, LLC is subject to Title 22: Employment Code of the Prairie Band Potawatomi Nation. In accordance with Title 22, this position is designated as a TIER 2 position. Preference will be given to individuals as required pursuant to Section 22-2-4(B).