Proposal Manager – Federal Civilian Sector

This is a fully remote position, open to applicants in United States.

📋 Description

• In the role of Proposal Manager, you will spearhead the complete proposal process from the release of the RFP to the final submission, ensuring compliance, adherence to timelines, and the delivery of a high-quality, persuasive proposal.

• Upon the RFP being released, the Proposal Manager evaluates the solicitation requirements; prepares the proposal kick-off presentation; establishes the proposal timeline, including all color teams and deadlines; creates the compliance matrix, outline, and response templates; and coordinates kick-off activities with Capture, Solution Teams, Operations, Pricing, and other contributors.

• The Proposal Manager facilitates the development of content by assigning section responsibilities; overseeing writing efforts; tracking action items; and ensuring that contributors align with win themes, differentiators, and customer needs.

• Throughout the proposal development phase, the Proposal Manager organizes color team reviews, integrates feedback, manages version control of response documents, and guarantees that the proposal content is compliant, cohesive, and strategically positioned.

• The Proposal Manager collaborates with Subject Matter Experts (SME), Recruiting, Pricing, Contracts, and all other members of the Proposal Team to ensure all volumes are fully aligned with the technical solution.

• As the submission deadline approaches, the Proposal Manager performs final quality assurance checks, validates formatting and compliance standards, oversees production activities, and resolves last-minute challenges to ensure the proposal is ready for submission.

• The FedCiv Proposal Manager is ultimately accountable for delivering a complete, compliant, and persuasive proposal package by the deadline (24 hours prior to the Government’s deadline), which includes coordination with Contracts to ensure successful and compliant submission and receipt confirmation by the Government.

• This role requires collaboration with Capture and Proposal Vice Presidents, Portfolio Vice Presidents, Business Development Professionals, Technical and Business SMEs, Content Developers, Capture Managers, Recruiters, Pricing Teams, Contracts and Subcontracts, Teaming Partners, as well as Senior Leadership and other contributors.

⛳️ Requirements

• A Bachelor’s degree and a minimum of five (5) years of relevant experience specifically in FedCiv proposal management within a FedCiv Government contracting environment.

• At least five (5) years of experience managing FedCiv proposals for clients, including but not limited to: Legislative Branch (Congress, Senate, House of Representatives), Department of Commerce (Census Bureau), HHS (NIH, CMS, FDA), GSA, Department of the Treasury (IRS), DHS (CBP, USCIS), Department of State (DoS).

• Proven experience leading the entire proposal process from RFP/RFI/SS release through final submission, ensuring compliance, adherence to schedules, and the delivery of a high-quality, persuasive proposal.

• Experience in analyzing FedCiv solicitation requirements thoroughly and possessing in-depth knowledge of the various RFP sections; creating compliance matrices and conducting compliance reviews at all color team stages; developing kick-off presentations, proposal schedules, and outlines; and coordinating and leading kick-off activities with Capture, Operations, Pricing, Solution Teams, and other proposal contributors.

• Experience in facilitating content development by assigning section ownership, managing writing efforts, tracking action items, and ensuring contributors align their solutions with win themes, differentiators, and customer requirements.

• Experience throughout proposal development in preparing documents for color team reviews/debriefs, incorporating feedback, managing version control, and ensuring proposal content is compliant, consistent, and strategically positioned.

• Experience in coordinating with Capture, Business Development Leads, Pricing, Contracts, Consultants, Procurement, all subcontractors, and other proposal contributors to ensure volumes such as Admin, Management, Technical, Staffing Plans, Past Performance, Resumes, Cost, etc., are fully aligned with the technical solution and compliant with all solicitation requirements.

• Experience in conducting final quality assurance reviews, validating formatting and compliance requirements, managing production activities, and resolving last-minute issues to ensure readiness for proposal delivery.

🏝️ Benefits

• B&A provides three comprehensive individual and family medical plans to full-time employees, including a Health Savings Account (HSA) option, along with two tiers of dental coverage, vision, life & AD&D, disability, accident, hospital indemnity, and critical illness insurance.

• Employees at B&A enjoy paid time off.

• B&A sponsors various training and certification programs.

• Pet insurance benefits are available.

• Commuter transit benefits are offered.

• Employees receive a complimentary subscription to a virtual exercise platform (NEOU).

• A 401(k) plan is available to all employees, featuring a company matching contribution.

• Employee engagement, wellness, and assistance programs include:

• - The B&A Cares program: 30/60/90-day wellness check-ins, personal development, financial management, and stress management seminars.

• - A formal mentorship program.

• - Job shadowing and cross-training opportunities.

• - Brand Ambassador program.

• - Employee Assistance Program (EAP) - Access to various support resources including counseling, legal guidance, financial planning, and more.

• - Monthly team-building events.

• - B&A Annual Wellness Challenges: #StepWithB&A, #WalkDuringLunchWithB&A, #VolunteeringWithB&A, #ExerciseDuringLunchWithB&A.