Proposal Coordinator I

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Assists in proposal initiatives from the initial notification stage to the final submission for small to medium projects.

• Participates in scheduled kick-off, review, and other pursuit meetings; records action items and broader strategic discussions.

• Issues data requests to subconsultants and manages the information received.

• Aids the Proposal Manager and internal teams in coordinating proposal activities, including timelines and compliance obligations.

• Supports the Proposal Manager in developing and monitoring proposal timelines, deadlines, and action items.

• Facilitates the coordination of proposal reviews under the guidance of the Proposal Manager, including the compilation of drafts and document distribution.

• Assists with the production, formatting, editing, and assembly of proposals.

• Coordinates the completion of corporate forms for proposal submissions.

• Manages data requests from teaming partners and oversees the information received.

• Maintains proposal materials such as resumes, project summaries, text libraries, graphics, and pursuit documentation.

• Conducts basic quality assurance/quality control (QA/QC) reviews for formatting, consistency, and completeness during the proposal development and drafting processes.

• Oversees the proposal closeout process following the submission of a proposal.

• Aids in maintaining employee resumes, project data, and credentials within the Department's master documents.

• Contributes to the upkeep of proposal templates, archives, and tools.

⛳️ Requirements

• At least 1 year of experience in proposals, marketing, business development support, or administrative roles.

• Experience dealing with documents, formatting, or coordination tasks in a professional setting.

• Proficient in Microsoft Office Suite.

• Basic knowledge of Adobe InDesign or a willingness to learn.

• Strong attention to detail along with document formatting skills.

• Excellent organizational and time management abilities.

• Capable of managing multiple tasks and deadlines with assistance.

• Strong written and verbal communication skills.

• Ability to collaborate effectively in a team setting.

• Capable of adhering to established processes, templates, and guidelines.

• Basic problem-solving capabilities and eagerness to learn.

• Ability to thrive in a fast-paced environment.

🏝️ Benefits

• Competitive compensation package tailored to your skills and experience.

• Night differential pay to enhance your earnings.

• Comprehensive HMO coverage, including a free dependent from Day 1.

• Employee referral program with attractive incentives.

• 20 days of annual leave, offering you flexibility in managing your time.

• Engaging team activities and events to ensure a pleasant work atmosphere.