Senior Proposal Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Lead the creation of standard submittals.

• Ensure the content is in line with RFP requirements, client expectations, and company standards.

• Organize and facilitate proposal review meetings, including kickoff and quality assessment sessions.

• Act as the main point of contact for proposal initiatives, collaborating with internal teams and external partners as necessary.

• Work closely with the Proposal Manager to aid in the planning, coordination, and execution of high-stakes, strategic proposals, ensuring compliance with client needs and internal quality benchmarks.

• Duties may involve coordinating the timely gathering of resumes, project descriptions, and administrative content, ensuring accurate and comprehensive integration into final proposals.

• Compose, edit, and enhance technical and marketing content, such as resumes, project descriptions, and executive summaries.

• Maintain and improve a library of reusable content, including resumes, project sheets, and standard responses.

• Identify and suggest enhancements in proposal workflows, templates, and tools to boost efficiency and effectiveness.

• Collaborate with technical teams, proposal staff, and leadership to collect information and ensure alignment with project strategies.

• Review proposals for accuracy, compliance, and consistency with branding and industry standards.

• Develop and oversee proposal timelines, ensuring that deadlines are met.

⛳️ Requirements

• Bachelor’s degree in Marketing, Communications, Business, or a related field.

• 3-5 years of experience in proposal coordination, with a focus on the AEC industry.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Creative Suite (InDesign).

• Strong organizational abilities.

• Excellent writing, editing, and communication skills.

• Exceptional attention to detail.

• Proven capability to handle multiple projects under tight deadlines in a fast-paced setting.

• Experience with proposal management and CRM software (e.g., Deltek Vantagepoint). (Preferred)

• Familiarity with federal, state, and local government procurement processes and compliance requirements. (Preferred)

• Understanding of AEC terminology, processes, and standards (Preferred)

• Creative design skills (Preferred)

• Persuasive writing skills (Preferred)

🏝️ Benefits

• Competitive compensation package that reflects your skills and experience.

• Night differential pay to enhance your earnings.

• Comprehensive HMO coverage, including a free dependent from Day 1.

• Permanent remote work arrangement for improved work-life balance.

• Employee referral program with attractive incentives.

• 20 days of annual leave, providing flexibility to manage your time.

• Engaging team activities and events to make work enjoyable.

• Build strong, impactful connections with key stakeholders across the organization.

• Participate in client engagement initiatives to enhance your professional experience.