Senior Project Manager

This is a fully remote position, open to applicants in New York.

📋 Description

• Act as the primary internal contact and operational collaborator for various projects

• Collaborate with strategic, creative, technology, operations, accounting, and administrative teams

• Independently lead projects, with potential support from an Assistant Project Manager

• Oversee intricate projects and manage a more extensive portfolio of business

• Make decisions concerning project processes, timelines, budgets, and resources

• Manage the complete project development lifecycle in accordance with business processes and quality standards

• Prepare and submit medical/legal documentation following client specifications

• Develop project status reports and provide updates to both internal and external stakeholders

• Facilitate daily and weekly production meetings

• Maintain project management record systems, including FinancialForce, Ziflow, and CRM

• Drive initiatives for process improvement

• Establish project milestones and detailed timelines, ensuring all deliverables are achieved

• Create staffing plans while keeping deliverables within budget

• Monitor project and campaign budgets on a weekly basis

• Conduct monthly internal reconciliation meetings and prepare client budget reports

• Identify and mitigate potential project risks

• Manage relationships with vendors and agency partners

• Coordinate internal and external resources alongside the resourcing manager and other project managers

• Review monthly staffing forecasts

• Present capabilities and processes to internal and external audiences

• Cultivate relationships with development teams, vendors, agency partners, and clients

• Assist in the training of Assistant Project Managers

• Supervise an Assistant Project Manager, including conducting bi-weekly one-on-one meetings

⛳️ Requirements

• A minimum of 4 years of relevant experience

• Experience in a pharmaceutical marketing agency is essential

• Agency of Record (AOR) experience is preferred

• Bachelor's degree (BA) is required

• Proven experience managing large, cross-functional teams across account services, creative, strategy, database, interactive, and print production

• Experience collaborating with multiple vendors and managing their timelines and requirements

• Proficiency in MS Project or SmartSheets is necessary

• Advanced experience with a project management financial platform

• Strong Excel skills are required

• Demonstrated experience leading process improvement initiatives

• Excellent written and verbal communication skills

🏝️ Benefits

• Medical insurance

• Dental insurance

• 401(k)

• Tuition reimbursement

• Flexible time off

• Flexible work environment

• Personal support

• Tailored learning and development opportunities